Full Time Administrative Manager - Executive Assistant Jobs, Salary up to SGD 3,800 in JK & T EQUIPMENT PTE. LTD. North Region (Singapore) - Maukerja

About the Role

We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support — ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.

Key Responsibilities

Executive Support

Manage the founder/director's calendar, meetings, and travel arrangements

Prepare correspondence, presentations, reports, and meeting minutes

Act as a gatekeeper and point of contact for internal and external stakeholders

Handle confidential information with discretion

Administrative & Office Management

Oversee day-to-day office operations, vendor relationships, and suppliers

Manage filing systems, records, and document workflows (digital and physical)

Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)

Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support

Assist with invoicing, expense tracking, and basic bookkeeping coordination

Support budget tracking and expense reporting

Help maintain compliance with statutory filings and licenses

Project & Process Support

Coordinate cross-functional projects and follow up on action items

Identify and implement process improvements for office efficiency

Support ad-hoc business initiatives as needed

Requirements

Diploma or Degree in Business Administration, Management, or a related field

3–5 years of experience in an administrative, EA, office management, or operations role

Strong organizational skills with excellent attention to detail

Proficiency in Microsoft Office / Google Workspace; comfortable learning new tools and systems

Excellent written and verbal communication skills

Ability to multitask, prioritize, and work independently with minimal supervision

Discretion and professionalism when handling sensitive/confidential matters

Prior experience in an SME environment is a plus