Full Time Event Admin Jobs, Salary up to MYR 1,700 in Bright Wave Marketing Selangor - Maukerja

Responsibilities

Event Coordination

• Create and maintain event checklists, timelines, and booking records to keep teams aligned and deadlines met.
• Handle vendor confirmations, venue bookings, and simple contract follow ups to ensure logistics are secured.
• Prepare event materials, attendee lists, and registration packs so on-site teams can execute smoothly.
• Support post-event tasks such as returns, inventory checks, and basic wrap-up reports.

Vendor & On-site Support

• Act as the point of contact for suppliers on the day, managing deliveries and troubleshooting minor issues.
• Assist with set up and pack down, following site plans and safety instructions from leads.
• Coordinate transport and brief event staff or volunteers so roles are clear and times are met.
• Log incidents and feedback during events to help improve future runs.

Admin & Reporting

• Maintain accurate expense records and help track basic budgets for small events.
• Prepare post-event summaries with attendance, vendor notes, and improvement suggestions.
• Manage shared calendars, meeting notes, and client communications to keep the team informed.
• Update internal databases and contact lists so information is current and searchable.

Requirements

Qualifications & Experience

• Fresh graduate or equivalent, ideally with a diploma or degree in marketing, communications, hospitality, or related fields.
• 0 years of formal event experience expected; internship or volunteer event work is a plus.
• Available to work occasional weekends and evenings for events and site visits.

Hard Skills & Knowledge

• Proficient with Google Workspace or Microsoft Office for schedules, sheets, and presentations.
• Basic budget tracking and invoice handling for small vendor payments and reimbursements.
• Familiarity with event registration tools or willingness to learn platforms like Eventbrite or similar.
• Strong organisational skills with attention to detail for logistics and checklist management.

Soft Skills & Qualities

• Communicate clearly with clients, vendors, and teammates, both in writing and in person.
• Stay calm under pressure and solve practical problems on the go with a can do attitude.
• Be dependable, punctual, and ready to take direction while also suggesting small improvements.
• Work well in small teams, accept feedback, and show eagerness to learn new event workflows.

Join the team

Ready to learn the craft of events while keeping things organised and fun? We are bright wave marketing, a hands-on events team that plans brand activations, corporate functions, and on-ground campaigns, and we want you working with us at bright wave marketing to help make every moment run smoothly.

Role purpose

This role is about building reliable event operations, from paperwork to on-site support. You will help scale event delivery by creating repeatable checklists, handling logistics, and keeping communication tight so our shows go off without a hitch.

Your Growth & Impact

• Develop practical event experience by managing end-to-end admin tasks for multiple projects, strengthening your event operations know-how.
• Expand your network by coordinating with vendors, venues, and client contacts, gaining real industry connections.
• Improve your project skills by owning schedules and task lists, preparing you for coordinator or producer roles.
• Polish digital skills through tools like Google Workspace and basic event platforms, increasing your professional toolkit.
• Gain trust and responsibility quickly as you contribute to visible, client-facing events and learn from a compact team.