- Ang Mo Kio North-east Region (Singapore) Singapore
Full Time Administrative Assistant Jobs, Salary up to SGD 2,800 in Assure Academy North-east Region (Singapore) - Maukerja
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Working Location
Job Description
Responsibilities
The Opportunity
We are looking for a
detail-oriented and organised Admin Assistant
to support our training operations and ensure that administrative processes are handled accurately and efficiently.
Working Days:
Monday to Friday (5 working days)
Working Hours:
8:30 AM – 5:30 PM
Work Arrangement:
Full-time / Half-day options available
Location:
Sin Ming Lane
Nearest MRT:
Bright Hill MRT
Preferred Start Date:
Immediate
Job Responsibilities
1. Invoice Processing
Prepare and issue training-related invoices to clients and internal departments.
Ensure invoices are accurate and sent out in a timely manner.
Maintain proper records of invoices and related documentation.
2. Attendance & Assessment Records
Track and verify trainee attendance for each training session.
Ensure attendance records are complete and accurately maintained.
Collect, review, and record assessment results for reporting and certification purposes.
Follow up on any missing or incomplete attendance or assessment records.
3. Document Management
Scan, organise, file, and maintain physical and digital training documents.
Ensure documents are properly stored and easily accessible when required.
Maintain confidentiality and comply with company data protection policies.
4. Certificate Handling
Access training partner portals/gateways to download training certificates.
Organise and maintain certificate records.
Distribute certificates to trainees or clients as required.
Follow up on any missing or pending certificates.
5. General Administrative Support
Provide administrative support for training programmes and daily operations.
Assist with scheduling, record keeping, data entry, and correspondence.
Support the team with other administrative tasks as assigned.
Requirements
Strong attention to detail
and accuracy is essential.
Good organisational and time-management skills.
Intermediate computer skills with proficiency in
Microsoft Office
, particularly
Microsoft Excel and Word
.
Able to work independently as well as in a team.
Good communication and coordination skills.
Responsible, reliable, and willing to learn.
Immediate starters are preferred.
What We Offer
Monday to Friday, 5-day work week.
Convenient location near
Bright Hill MRT
.
Full-time and
half-day work arrangements
available.
Opportunity to gain experience in training administration and operations.
Assure Academy Pte Ltd
is a Singapore-based professional training provider specialising in workforce skills development and certification programmes designed to meet evolving industry needs.
The academy delivers
WSQ-certified courses
and hands-on training across areas such as workplace safety and health, food safety, generative AI, safety culture, and digital skills. The company partners with government funding schemes like SkillsFuture Enterprise Credit and SkillsFuture Credits to help individuals and organisations access subsidised training.
With a strong focus on practical competency and real-workplace impact, Assure Academy serves tens of thousands of learners, offering flexible schedules and expert instructors to support career advancement and organisational compliance.
We are looking for a
detail-oriented and organised Admin Assistant
to support our training operations and ensure that administrative processes are handled accurately and efficiently.
Working Days:
Monday to Friday (5 working days)
Working Hours:
8:30 AM – 5:30 PM
Work Arrangement:
Full-time / Half-day options available
Location:
Sin Ming Lane
Nearest MRT:
Bright Hill MRT
Preferred Start Date:
Immediate
Job Responsibilities
1. Invoice Processing
Prepare and issue training-related invoices to clients and internal departments.
Ensure invoices are accurate and sent out in a timely manner.
Maintain proper records of invoices and related documentation.
2. Attendance & Assessment Records
Track and verify trainee attendance for each training session.
Ensure attendance records are complete and accurately maintained.
Collect, review, and record assessment results for reporting and certification purposes.
Follow up on any missing or incomplete attendance or assessment records.
3. Document Management
Scan, organise, file, and maintain physical and digital training documents.
Ensure documents are properly stored and easily accessible when required.
Maintain confidentiality and comply with company data protection policies.
4. Certificate Handling
Access training partner portals/gateways to download training certificates.
Organise and maintain certificate records.
Distribute certificates to trainees or clients as required.
Follow up on any missing or pending certificates.
5. General Administrative Support
Provide administrative support for training programmes and daily operations.
Assist with scheduling, record keeping, data entry, and correspondence.
Support the team with other administrative tasks as assigned.
Requirements
Strong attention to detail
and accuracy is essential.
Good organisational and time-management skills.
Intermediate computer skills with proficiency in
Microsoft Office
, particularly
Microsoft Excel and Word
.
Able to work independently as well as in a team.
Good communication and coordination skills.
Responsible, reliable, and willing to learn.
Immediate starters are preferred.
What We Offer
Monday to Friday, 5-day work week.
Convenient location near
Bright Hill MRT
.
Full-time and
half-day work arrangements
available.
Opportunity to gain experience in training administration and operations.
Assure Academy Pte Ltd
is a Singapore-based professional training provider specialising in workforce skills development and certification programmes designed to meet evolving industry needs.
The academy delivers
WSQ-certified courses
and hands-on training across areas such as workplace safety and health, food safety, generative AI, safety culture, and digital skills. The company partners with government funding schemes like SkillsFuture Enterprise Credit and SkillsFuture Credits to help individuals and organisations access subsidised training.
With a strong focus on practical competency and real-workplace impact, Assure Academy serves tens of thousands of learners, offering flexible schedules and expert instructors to support career advancement and organisational compliance.
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