Full Time Administrative Executive Jobs, in DR JANE CLINIC SDN. BHD. Selangor - Maukerja

We are looking for a responsible, organised and service-oriented Administrative Executive to join our team at Dr Jane Clinic.

This role is suitable for someone who enjoys working in a professional, fast-paced environment and is comfortable handling a combination of administration, customer service, scheduling and day-to-day clinic operations.

• Manage daily administrative and front desk duties

• Attend to patient enquiries via WhatsApp, phone calls and in person

• Arrange, confirm and coordinate patient appointments

• Maintain accurate patient information, records and documentation

• Handle payments, receipts and basic daily transaction records

• Assist with SQL system, data entry and administrative reporting

• Coordinate staff schedules, leave records and other HR administrative matters

• Assist with stock records, purchasing and supplier coordination

• Prepare letters, documents, reports and other administrative materials when required

• Liaise with patients, suppliers and external parties professionally

• Support doctors and management with day-to-day clinic operations

• Ensure the reception and administrative areas are organised and presentable

• Perform other reasonable administrative and operational duties as required

• Diploma or Degree in Business Administration, Management, Accounting or a related field

• Previous experience in administration, customer service, healthcare or a similar role is an advantage

• Experience with SQL accounting/payroll software will be an added advantage

• Comfortable using Microsoft Office / Google Workspace and general computer systems

• Good command of English and Bahasa Malaysia. Proficiency in additional languages or dialects will be an added advantage.

• Good communication and interpersonal skills

• Organised, responsible and attentive to detail

• Able to multitask and work independently

• Professional and pleasant when communicating with patients and colleagues

• Willing to work 6 days per week, including weekends according to the clinic roster

• Competitive salary based on experience and capabilities

• EPF, SOCSO & EIS contributions

• Annual leave and medical leave

• Public holiday entitlement

• Staff benefits and privileges

• Training and opportunities to learn about clinic operations and the aesthetic medical industry

• Opportunity for career growth as the clinic expands

• Supportive and professional working environment

• Parking provided, accommodation available based on availability

• Convenient workplace at Tropicana Avenue, Petaling Jaya

We are looking for someone who wants to grow with the clinic and become an important part of our administrative and operations team.