Full Time Executive Assistant (Cyberjaya) Jobs, Salary up to MYR 3,500 in NMH ENERGY SDN BHD Selangor - Maukerja

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Salary: RM2,500 – RM3,500 per month
Location: Cyberjaya

We are looking for a highly organised, proactive and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the CEO and Senior Management.

The ideal candidate is confident in handling confidential matters, coordinating multiple priorities, and communicating professionally with internal and external stakeholders.

KEY RESPONSIBILITIES

1. Executive & Administrative Support

• Provide day-to-day administrative and executive support to the Managing Director (MD) and Senior Management.
• Manage the MD’s calendar, appointments, meetings and schedules.
• Coordinate and follow up on tasks, appointments and commitments assigned by the MD.
• Act as a professional point of contact between the MD, employees, clients and external parties.
• Handle confidential and sensitive matters with a high level of discretion.

2. Documentation & Correspondence

• Prepare business letters, emails, reports, presentations, minutes and other documents as required.
• Manage and maintain proper filing and documentation systems.
• Track important documents, correspondence and follow-up actions.
• Ensure documents and information are accurate, organised and readily accessible.

3. Meeting & Event Coordination

• Coordinate internal and external meetings, appointments, conferences and corporate events.
• Arrange meeting venues, equipment, materials and other logistical requirements.
• Prepare meeting agendas and relevant supporting documents.
• Record and prepare accurate meeting minutes and action items.
• Follow up with relevant parties on outstanding actions and deadlines.

4. Business Travel Coordination

• Coordinate domestic and international travel arrangements for the MD and Senior Management, including flights, accommodation, transportation and itineraries.
• Prepare and maintain travel schedules and related documentation.
• Track and coordinate travel-related expenses where required.

5. General

• Maintain a high level of professionalism when representing the MD and Company.
• Work closely with various departments to ensure smooth execution of management-related matters.
• Perform any other duties and responsibilities as assigned by Management from time to time.

REQUIREMENTS & QUALIFICATIONS

• Minimum Diploma / Advanced Diploma in Business Administration, Mass Communication, Secretarial Science or a related field.
• Minimum 1–3 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary or in a similar administrative role. Fresh Graduates encourage to apply.
• Candidates with experience supporting MD / Director / Senior Management will have an added advantage.
• Strong organisational, coordination and multitasking skills.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• High attention to detail with strong follow-up and time management skills.
• Able to handle confidential information with maturity and discretion.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Able to work independently, take initiative and perform effectively under pressure.
• Possess own transportation and willing to travel as required.
• Willingness to travel: Depending on business requirements.

Pay: RM2,500.00 - RM3,500.00 per month

Work Location: In person