Full Time Operations Admin Executive Jobs, in Poh Wah Machinery & Trading Pte Ltd WP Kuala Lumpur - Maukerja

Job Scope

• Fully supporting Singapore Operations.

• Coordinate transport arrangements and monitor delivery schedules to ensure timely deployment of equipment.

• Liaise with customers, site personnel and internal teams on site clearance and required documentation.

• Handle customer enquiries via email, phone and messaging platforms, providing prompt and professional support.

• Provide pre-delivery and after-sales administrative support.

• Prepare and process sales orders, delivery orders, commercial invoices, proforma invoices, packing lists and other required documents.

• Manage export documentation and ensure all required documents are complete, accurate and properly maintained.

• Maintain timely and accurate filing and documentation records.

• Maintain up-to-date equipment certifications and related documentation.

• Perform data entry and maintain accurate sales and operational records.

• Provide general administrative and coordination support to the Sales Department.

Job Requirements

• Minimum 2 years’ experience in logistics, planning, customer service, sales support or a related field.

• Proficient in Microsoft Office and Auto Count is an advantage.

• Strong coordination, communication and organisational skills.

• Able to work effectively in a fast-paced and dynamic environment.

• Responsible, detail-oriented and highly accountable.

• Good time management with the ability to prioritise multiple tasks.

• Self-motivated and able to work independently with minimal supervision.

• Strong follow-up skills and ability to ensure tasks are completed within deadlines.

• Responding to work phone after office hour for urgent cases basis is required

Working Day: 5.5 Days

Remote (Full time working from home)