Full Time Secretary to Managing Director Jobs, Salary up to SGD 15,000 in UltraGreen.ai Limited - Maukerja

1. Schedule Management

Manage the Managing Director's (MD) daily schedule

Schedule meetings, appointments, and business engagements

Coordinate internal and external meetings

Provide reminders for important matters and work commitments

2. Meeting Support

Arrange meeting times, venues, and attendee lists

Prepare meeting materials and agendas

Take meeting minutes

Follow up on post-meeting action items

3. Documentation and Administration

Prepare documents such as correspondence, reports, PowerPoint presentations, and Excel spreadsheets

Handle important documents and corporate records

Manage document filing and record-keeping

Ensure the proper handling of confidential information

4. Internal and External Communication

Communicate with clients, suppliers, partners, and employees on behalf of the MD

Handle phone calls and emails

Follow up on tasks assigned by the MD

Coordinate information flow between different departments

5. Business Travel

Arrange flights, accommodation, and transportation

Plan business travel itineraries

Assist with visa applications and related documentation

(Note: Some roles also involve arranging personal travel; actual job advertisements often include both business and personal travel arrangements.)

6. Executive's Personal Affairs

Depending on the nature of the company, the MD's secretary may assist with:

Personal appointments

Family or personal travel arrangements

Concierge services

Ad-hoc administrative tasks

Event and banquet arrangements

Pay: $12,000.00 - $15,000.00 per month

Benefits:

• Additional leave
• Dental insurance
• Flexible schedule
• Food allowance
• Food provided
• Free parking
• Health insurance
• Parental leave
• Professional development
• Promotion to permanent employee

Work Location: In person