Full Time Administrative (Fleet - Logistic) Jobs, Salary up to MYR 2,200 in Belian Juta Sabah - Maukerja

Job Summary

To provide administrative support for the company’s vehicles and heavy machinery, including vehicle records, maintenance, insurance, road tax, fuel, and related documentation.

Key Responsibilities

Fleet Records

• Maintain updated records for all company vehicles, lorries, machinery and equipment.
• Maintain records of vehicle registration, insurance, road tax, inspection and permits.
• Keep proper records of vehicle ownership and assigned users/drivers.

Maintenance & Repair

• Monitor vehicle and machinery servicing and maintenance schedules.
• Arrange servicing, repairs and inspections with workshops or service providers.
• Maintain records of repair costs, spare parts and maintenance history.
• Follow up on outstanding repair and maintenance matters.

Fuel & Mileage

• Maintain fuel consumption and mileage records.
• Check fuel claims, fuel cards and supporting documents.
• Prepare periodic fuel consumption reports for management review.

Documentation & Compliance

• Ensure fleet documents are valid and renewed before expiry.
• Monitor insurance, road tax, PUSPAKOM/inspection and other relevant permits.
• Maintain proper filing of vehicle-related documents, invoices and receipts.

Administrative Support

• Prepare fleet reports, schedules and vehicle status updates.
• Assist in recording vehicle allocation, movement and usage.
• Coordinate with drivers, site personnel, workshops, suppliers and insurance companies.
• Assist with vehicle accident/incident documentation and follow-up

Other Duties

• Assist the Fleet Manager in monitoring fleet operating costs.
• Maintain an organised filing system for fleet records.
• Perform other administrative duties related to fleet management as assigned by management.

Requirements

• Minimum SPM / Certificate / Diploma in Administration, Business Administration, Logistics or a related field.
• 1–2 years of administrative or fleet-related experience is preferred.
• Good knowledge of Microsoft Excel and Word.
• Good record-keeping and documentation skills.
• Able to communicate and coordinate with drivers, workshops and different departments.
• Able to work independently and follow up on pending matters.
• Experience in construction company fleet/heavy machinery administration will be an advantage.

Pay: RM2,000.00 - RM2,200.00 per month

Benefits:

• Free parking
• Maternity leave
• Parental leave

Work Location: In person