Full Time Personal Assistant for Director Jobs, Salary up to MYR 3,500 in FLORA SENTOSA SERVICES SDN BHD Selangor - Maukerja

Position: Personal Assistant to Director
Department: Management Office
Reporting Line: Director

JOB OVERVIEW

The Personal Assistant to Director provides comprehensive administrative, analytical, coordination, and business support to the Director. The role acts as a key support function to the Director by assisting in managing daily tasks, organising documents and information, preparing reports and analysis, coordinating with departments and external parties, and ensuring assigned matters are followed up and completed in a timely manner.

The ideal candidate must be highly organised, proactive, analytical, resourceful, and able to work independently with minimum supervision. The individual should be able to take ownership of assigned tasks, identify issues, gather relevant information, and follow through until completion.

KEY RESPONSIBILITIES

1. DIRECTOR'S ADMINISTRATIVE SUPPORT

• Provide day-to-day administrative and operational support to the Director.
• Manage the Director's schedule, appointments, meetings, and business arrangements.
• Prepare reports, presentations, correspondence, and other documents as required.
• Manage incoming emails, correspondence, documents, and communications.
• Organise and maintain important documents and information required by the Director.
• Handle confidential business, financial, employee, customer, and management information with discretion.
• Assist the Director with daily administrative matters and other assigned tasks.

2. DOCUMENT CONTROL & FILING

• Maintain systematic physical and digital filing systems for company and management documents.
• Organise and maintain contracts, agreements, reports, correspondence, records, and other important documents.
• Ensure documents are properly categorised, updated, securely maintained, and easily retrievable.
• Assist in tracking important documents, expiry dates, renewals, and outstanding documentation.
• Ensure confidential documents are handled and stored appropriately.

3. DATA ANALYSIS & MANAGEMENT REPORTING

• Collect, organise, consolidate, and analyse data from various departments.
• Prepare summaries, comparisons, reports, presentations, and analysis as requested by the Director.
• Assist in analysing operational, financial, sales, manpower, inventory, and other relevant business information.
• Identify significant changes, discrepancies, trends, or issues and highlight them to the Director.
• Prepare and maintain Excel spreadsheets, trackers, and management reports.
• Assist the Director in reviewing company performance and monitoring key business information.
• Conduct research and gather relevant information to support management decision-making.

4.AD-HOC & SPECIAL ASSIGNMENTS

• Perform ad-hoc duties, special assignments, research, analysis, documentation, and projects as instructed by the Director.
• Assist the Director in handling urgent and changing business priorities.
• Be flexible in supporting company activities, events, meetings, and other business requirements.
• Take initiative to identify and address tasks or issues that require attention.
• Perform other duties and responsibilities as assigned by the Director from time to time.
• Arrange and coordinate internal and external meetings.
• Prepare meeting agendas, documents, presentations, and relevant materials.

REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Management, Operations, Accounting, Finance, or a related field.
• Minimum 2–3 years of relevant working experience in Personal Assistant, Executive Assistant, Management Executive, Admin Executive, Operations Executive, or similar roles.
• Strong organisational, administrative, and documentation skills.
• Good analytical and problem-solving skills with the ability to understand and interpret data.
• Proficient in Microsoft Excel (Intermediate level) Word, and PowerPoint.
• Able to prepare reports, summaries, presentations, spreadsheets, and data analysis.
• Strong follow-up and coordination skills.
• Able to manage multiple tasks and priorities effectively.
• Good written and verbal communication skills.
• Able to work independently with minimum supervision.
• Proactive, resourceful, detail-oriented, and willing to take ownership of assigned tasks.
• High level of integrity and ability to handle confidential information.
• Able to work in a fast-paced environment and adapt to changing priorities.
• Possess a strong sense of responsibility and urgency.
• Willing to perform ad-hoc duties and support the Director in various business matters.
• Possess own transport and willing to travel when required.

KEY SKILLS

Administrative & Documentation | Microsoft Excel | Data Analysis | Reporting | Task & Follow-Up Management | Communication | Coordination | Problem Solving | Time Management | Confidentiality

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Professional development

Application Question(s):

• What is your expected salary?

Work Location: In person