Full Time EVENT EXECUTIVE Jobs, Salary up to MYR 4,500 in JAJAN VIRAL WHOLESALES CITY SDN BHD Selangor - Maukerja

1. Event Planning & Coordination

• Plan, organise and coordinate company events, promotions, exhibitions, roadshows, launches and corporate activities.
• Develop event concepts, themes, schedules and execution plans according to company objectives.
• Prepare event timelines, checklists, manpower arrangements and operational requirements.
• Coordinate all activities before, during and after the event to ensure smooth execution.
• Ensure all event activities are carried out according to the approved budget, timeline and company standards.

2. Vendor & Supplier Management

• Source and coordinate with event suppliers, contractors, promoters, printing companies, decorators, equipment providers and other vendors.
• Request quotations and compare prices, quality and services before making recommendations.
• Coordinate delivery, setup and dismantling of event equipment and materials.
• Monitor vendor performance and ensure all agreed services are delivered on time.
• Maintain good working relationships with vendors and negotiate where necessary.

3. Event Operations

• Manage on-site event operations and ensure all arrangements are properly prepared before the event starts.
• Coordinate event crew, promoters, sales teams and other personnel involved in the event.
• Monitor registration, booth setup, product display, promotional activities and customer engagement.
• Handle unexpected issues or operational problems during events and take appropriate corrective action.
• Ensure the event venue is clean, organised and maintained according to company requirements.

4. Budget & Cost Control

• Prepare estimated event budgets and monitor actual spending.
• Ensure all event expenses remain within the approved budget.
• Review quotations, purchase orders, invoices and payment documentation.
• Identify opportunities to reduce unnecessary event costs without compromising quality.
• Prepare event cost reports after completion of the event.

5. Marketing & Promotion

• Work closely with the Marketing team to develop promotional activities for events.
• Assist in preparing promotional materials, banners, buntings, flyers, digital content and other event-related materials.
• Coordinate social media and promotional activities before, during and after events.
• Ensure company branding and promotional messages are properly displayed at all event locations.

6. Coordination with Internal Departments

• Work closely with Marketing, Sales, Purchasing, Warehouse, Finance and Operations teams to ensure event requirements are fulfilled.
• Coordinate product requirements, transportation, manpower, equipment and promotional materials.
• Communicate event schedules and responsibilities clearly to all relevant departments.

7. Event Documentation & Reporting

• Prepare event proposals, schedules, quotations, purchase requests and other required documentation.
• Maintain proper records of event-related expenses, vendors, materials and activities.
• Take photographs and collect relevant information during events for reporting and marketing purposes.
• Prepare post-event reports covering attendance, sales, customer response, expenses, issues and overall event performance.
• Provide recommendations for improvement for future events.

8. Performance & KPI

The Event Executive may be measured based on:

• Successful execution of events according to schedule.
• Achievement of event objectives and KPIs.
• Event attendance and customer engagement.
• Sales or promotional results generated from events.
• Effective budget and cost control.
• Vendor and event quality management.
• Timely completion of event preparation and reporting.
• Customer and management satisfaction.

Pay: RM2,000.00 - RM4,500.00 per month

Work Location: In person