- Kulim Kedah Malaysia
Full Time Business Support, Administrative Assistant Jobs, in JLL Kedah - Maukerja
Working Location
Job Description
Responsibilities
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Summary
The Administrative Coordinator provides administrative and operational support to the Facilities Management team by coordinating vendor activities, supporting procurement processes, managing onboarding activities, maintaining safety-related records and equipment, and facilitating site administrative functions to ensure smooth daily operations.
Key Responsibilities
Vendor Coordination
Liaise with Leads and Engineers to coordinate site line walks for vendors and contractors.
Arrange line walk schedules and communicate relevant information to all stakeholders.
Compile and share required project details, line walk checklists, RCBS and supporting documents with the Procurement team.
Track procurement progress and follow up on Purchase Order (PO) issuance.
Coordinate with vendors after PO issuance to obtain and verify required documentation, permits, and compliance records.
Administrative Support
Provide day-to-day administrative support to the Facilities Management team.
Prepare reports, meeting minutes, presentations, and correspondence as required.
Coordinate meetings, site visits, and departmental events.
Safety & Compliance Administration
Manage inventory and distribution of safety-related items such as PPE, access cards, lockers, and other site equipment.
Maintain records of safety equipment issuance and return.
Employee Onboarding & Engagement
Coordinate first-day onboarding arrangements for new employees, including workstation preparation, access requests, orientation schedules, and required documentation.
Serve as a point of contact for new hires regarding administrative matters.
Assist with employee engagement activities, celebrations, and team events.
Coordinate birthday celebrations, recognition programs, and other employee welfare initiatives.
Qualifications & Skills
Diploma or Bachelor's Degree in Business Administration, Management, or related field.
Minimum 2–3 years of administrative or coordination experience. Freshers are encourage to apply
Good communication and stakeholder management skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Strong organizational and multitasking abilities.
Ability to coordinate with multiple departments, vendors, and contractors.
Attention to detail and ability to maintain accurate records.
Experience in facilities management, procurement coordination, or site administration is an added advantage.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Summary
The Administrative Coordinator provides administrative and operational support to the Facilities Management team by coordinating vendor activities, supporting procurement processes, managing onboarding activities, maintaining safety-related records and equipment, and facilitating site administrative functions to ensure smooth daily operations.
Key Responsibilities
Vendor Coordination
Liaise with Leads and Engineers to coordinate site line walks for vendors and contractors.
Arrange line walk schedules and communicate relevant information to all stakeholders.
Compile and share required project details, line walk checklists, RCBS and supporting documents with the Procurement team.
Track procurement progress and follow up on Purchase Order (PO) issuance.
Coordinate with vendors after PO issuance to obtain and verify required documentation, permits, and compliance records.
Administrative Support
Provide day-to-day administrative support to the Facilities Management team.
Prepare reports, meeting minutes, presentations, and correspondence as required.
Coordinate meetings, site visits, and departmental events.
Safety & Compliance Administration
Manage inventory and distribution of safety-related items such as PPE, access cards, lockers, and other site equipment.
Maintain records of safety equipment issuance and return.
Employee Onboarding & Engagement
Coordinate first-day onboarding arrangements for new employees, including workstation preparation, access requests, orientation schedules, and required documentation.
Serve as a point of contact for new hires regarding administrative matters.
Assist with employee engagement activities, celebrations, and team events.
Coordinate birthday celebrations, recognition programs, and other employee welfare initiatives.
Qualifications & Skills
Diploma or Bachelor's Degree in Business Administration, Management, or related field.
Minimum 2–3 years of administrative or coordination experience. Freshers are encourage to apply
Good communication and stakeholder management skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Strong organizational and multitasking abilities.
Ability to coordinate with multiple departments, vendors, and contractors.
Attention to detail and ability to maintain accurate records.
Experience in facilities management, procurement coordination, or site administration is an added advantage.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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