Full Time Assistant Manager, Corporate Governance - Legal Entity Management Jobs, in Vantris Energy Berhad Federal Territory - Maukerja

Job Purpose

To support the effective governance, administration and management of legal entities within the Engineering & Construction Division by coordinating company secretarial matters, maintaining legal entity structures, facilitating incorporation and dissolution activities, ensuring statutory compliance, and acting as the focal point between the Business, Group Legal & Governance, external company secretaries and regulatory authorities.

The role serves as the custodian of legal entity information and corporate records within the Division while ensuring governance requirements are fulfilled in a timely and compliant manner.

Key Accountabilities

1. Legal Entity Management

• Coordinate the incorporation, restructuring, reorganisation, merger, liquidation and dissolution of legal entities within the Division.
• Maintain an accurate register of subsidiaries, branches, representative offices, joint ventures and other corporate vehicles.
• Monitor legal entity status, ownership structures, directorships and governance requirements across jurisdictions.
• Track actions, approvals and milestones relating to entity lifecycle management.
• Maintain legal entity organisation charts and corporate structure records.

2. Corporate Secretarial Coordination

• Act as liaison between the Business, Group Legal & Governance, Group company secretaries and relevant authorities.
• Coordinate preparation and execution of corporate resolutions, shareholder resolutions and director resolutions.
• Ensure timely submission of statutory filings and corporate documentation.
• Monitor annual compliance obligations, statutory declarations and governance submissions.
• Maintain corporate records, registers and entity documentation in accordance with governance requirements.

3. Governance and Compliance Support

• Ensure corporate activities are conducted in accordance with applicable laws, corporate governance requirements and Group policies.
• Support implementation of governance controls relating to legal entities.
• Monitor compliance deadlines and coordinate remediation of outstanding matters.
• Escalate governance risks and non-compliance issues where appropriate.
• Support internal and external audits relating to legal entities and corporate records.

4. Corporate Restructuring and Strategic Projects

• Support business initiatives involving establishment, closure or restructuring of legal entities.
• Coordinate due diligence and information gathering required for corporate transactions.
• Assist in preparation of management papers, approval papers and Board-related submissions involving legal entities.
• Track approvals and implementation activities arising from restructuring initiatives.
• Coordinate follow-up actions with internal stakeholders and external service providers.

5. Stakeholder Management

• Engage with Business Leaders, Finance, Tax, Treasury, Legal, Risk and external advisors on legal entity matters.
• Coordinate information requests from regulators, auditors and corporate service providers.
• Ensure effective communication and progress reporting on governance and restructuring activities.

6. Reporting and Administration

• Maintain dashboards and trackers relating to legal entities, compliance obligations and restructuring activities.
• Prepare periodic updates for management on entity status, governance obligations and key risks.
• Maintain complete and accurate repository of corporate records and supporting documentation.
• Support budgeting and administration of company secretarial and regulatory service providers.

Qualifications

• Bachelor's Degree in Law, Corporate Administration, Business Administration, Governance, Accounting or related discipline.
• Professional qualification from MAICSA/CGI (preferred) or equivalent governance qualification is an advantage.

Experience

• 5-8 years' experience in company secretarial, governance, legal entity management or corporate administration roles.
• Experience coordinating multinational legal entities will be an advantage.
• Exposure to corporate restructuring, entity incorporation and liquidation activities is preferred.
• Experience working with external company secretaries, regulators and legal advisers.