Full Time Division Administrator-Executive Office (Executive Secretary) Jobs, Salary up to MYR 6,000 in SERI PACIFIC HOTEL KUALA LUMPUR Federal Territory - Maukerja

Job Summary

To provide efficient, professional and confidential administrative support to the General Manager and Executive Office, ensuring smooth coordination of daily activities, meetings, correspondence, appointments, reports and follow-up actions.

The position serves as a key administrative link between the General Manager, Heads of Departments, management team, corporate office, business partners and other stakeholders, while maintaining a high level of professionalism, confidentiality and attention to detail.

Key Responsibilities

• Manage the General Manager’s daily schedule, appointments and meetings.
• Provide day-to-day secretarial and administrative support to the General Manager.
• Prepare letters, emails, reports, presentations, minutes and other documents as required.
• Arrange and coordinate meetings, appointments and official engagements.
• Prepare meeting agendas, documents and materials.
• Record and follow up on meeting action items and pending matters.
• Coordinate with Heads of Departments on matters assigned by the General Manager.
• Handle incoming correspondence, calls and visitors professionally.
• Assist with travel arrangements, itineraries and transportation for the General Manager.
• Maintain proper and confidential filing of documents and records.
• Handle confidential information with discretion and professionalism.
• Assist in coordinating hotel events, VIP visits and other Executive Office activities.
• Follow up on tasks and submissions requested by the General Manager.
• Perform other duties and special assignments as assigned by the General Manager.

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies, Hospitality Management or a related field.
• Minimum 2–3 years of relevant experience as an Executive Secretary, Personal Assistant, Executive Assistant or similar position.
• Experience in the hotel industry or supporting senior management will be an advantage.
• Good command of English and Bahasa Malaysia.
• Good knowledge of Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Good communication, coordination and organisational skills.

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Meal allowance
• Meal provided
• Professional development

Work Location: In person