Internship - Administrative Assistant Jobs, Salary up to MYR 1,000 in Industronics Advansystem Selangor - Maukerja

Job Purpose

To provide general administrative and clerical support to ensure the smooth and efficient operation of the Company's day-to-day office activities.

Key Responsibilities

1. General Administrative Support

• Assist with daily administrative and clerical tasks.
• Prepare, organise, scan, photocopy and file documents.
• Perform data entry and maintain accurate records.
• Assist in preparing letters, memos, reports and other administrative documents.
• Maintain proper filing systems for physical and electronic documents.
• Retrieve and organise documents when required.

2. Office Operations

• Assist with the day-to-day operation and coordination of the office.
• Monitor office supplies, stationery and other administrative items.
• Assist in maintaining proper records of office supplies and purchases.
• Coordinate with suppliers and service providers on routine administrative matters.
• Assist with arrangements for meetings, office events and other company activities.
• Ensure common office areas and facilities are properly maintained and report any issues to the relevant person.

3. Documentation & Data Management

• Maintain and update administrative records and databases.
• Ensure documents are properly labelled, organised and securely stored.
• Assist in preparing simple reports, summaries and spreadsheets.
• Ensure data entered into administrative records is accurate and up to date.

4. Purchasing & Administrative Coordination

• Assist with basic purchasing and administrative arrangements.
• Prepare purchase requests, quotations and related documents when required.
• Follow up with suppliers regarding quotations, deliveries and invoices.
• Maintain proper records of administrative purchases and related documents.

5. Other Duties

• Assist with ad hoc administrative tasks and office projects as assigned by the supervisor.
• Provide administrative support to other departments when required.
• Perform other duties and responsibilities reasonably assigned by the Company from time to time.

Requirements

• Currently pursuing a Diploma or Degree in Business Administration, Management, Office Administration or a related field.
• Good command of written and spoken English.
• Basic knowledge of Microsoft Office, particularly Microsoft Word and Excel.
• Good organisational and time-management skills.
• Good attention to detail and accuracy.
• Good communication and interpersonal skills.
• Responsible, organised and willing to learn.
• Able to work independently and as part of a team.

Preferred Skills

• Basic administrative and clerical skills.
• Basic knowledge of document management and data entry.
• Good computer literacy.
• Ability to prioritise and manage multiple administrative tasks.
• Positive attitude and willingness to learn.

Internship Duration

3 – 6 months, subject to the internship programme and Company's requirements.

Pay: RM900.00 - RM1,000.00 per month

Work Location: In person