Full Time Executive Administration Coordinator Jobs, in Oon & Bazul LLC - Maukerja

About Us

Oon & Bazul LLC is one of Singapore's leading disputes-only law firms, acting in complex, high-value litigation, arbitration, fraud, insolvency and cross-border disputes. As the firm enters its next stage of growth, we are building an Executive Office to support the Managing Partner and bring command, discipline and follow-through to the firm's leadership function.

About the Role

The Executive Administration Coordinator provides the operational and administrative backbone of the Executive Office, ensuring the smooth day-to-day running of a fast-paced disputes practice. You will work closely with, and report to, the Executive Assistant, coordinating the administrative, logistical and organisational matters that allow the Executive Office to operate seamlessly.

Key Responsibilities

• Coordinate diaries, meetings, travel, logistics and executive schedules
• Prepare documents, meeting materials, correspondence and administrative records to a consistently high standard
• Support billing, expense claims and reimbursements at the coordination and preparation stage, working with the finance team, which retains control and execution of all financial processing
• Maintain organised electronic and physical filing systems with accuracy and confidentiality
• Coordinate internal meetings, action trackers, events and executive projects
• Use AI and technology to improve efficiency and streamline administrative processes
• Provide reliable administrative support across confidential matters and ad hoc projects

What We Are Looking For

• Highly organised, meticulous and accurate
• Takes pride in high-quality work and manages multiple priorities calmly
• Proactive, dependable and resourceful
• Communicates professionally with people at all levels
• Embraces technology and AI to improve how they work

Experience and Qualifications

• At least 3 years' experience in executive administration, legal secretarial or executive support, preferably within legal or professional services
• Excellent organisational and communication skills
• Strong Microsoft Office proficiency and confidence using AI tools such as Claude, Copilot or similar
• Experience with legal practice management systems is an advantage

What We Offer

• Direct exposure to how a premium disputes practice is run at leadership level
• A central role in a small, high-trust Executive Office
• A premium office environment at VisionCrest Orchard

To apply, please submit your resume and a brief cover note outlining your relevant experience.