Full Time Document Controller Jobs, Salary up to SGD 3,700 in MBG EMPLOYMENT AGENCY PTE LTD East Region (Singapore) - Maukerja

Important: There is currently no S Pass quota available for this position.

Job Summary

We are seeking a detail-oriented and organized Document Controller to manage and maintain company and project documentation throughout its lifecycle. The successful candidate will be responsible for ensuring proper document registration, filing, revision control, distribution, retrieval and archiving in accordance with established procedures.

You will work closely with internal departments, project teams and other stakeholders to ensure that the latest approved documents are readily available, document records are accurate and traceable, and confidential information is properly controlled.

Experience with Electronic Document Management Systems (EDMS), SAP and/or IDD will be an added advantage.

Key Responsibilities

• Register, track and maintain incoming and outgoing documents in accordance with document control procedures.
• Maintain accurate document registers, filing systems, indexing and document retrieval records.
• Manage document revisions and version control to ensure only the latest approved documents are in circulation.
• Archive superseded, obsolete and historical documents systematically.
• Check documents for completeness, approvals, signatures and compliance with company procedures.
• Prepare and maintain document transmittals and distribution records.
• Distribute technical drawings, project documents and other controlled information to relevant stakeholders.
• Update and maintain digital document management systems, databases and document registers.
• Support document management through EDMS, SAP and/or IDD.
• Monitor document status and follow up with relevant departments on pending submissions, reviews and approvals.
• Ensure confidential and sensitive documents are properly controlled and accessible only to authorized personnel.
• Assist with document audits and provide supporting records when required.
• Identify opportunities to improve document control processes and overall efficiency.
• Perform other document control and administrative duties as assigned by management.

Requirements & Skills

• Diploma or Bachelor’s Degree in Business Administration, Information Management, Document Management or a related discipline.
• 1–2 years of experience in Document Control, Document Management or a similar role.
• Proficient in Microsoft Word, Excel and Outlook.
• Familiarity with Electronic Document Management Systems (EDMS) and digital document control platforms.
• Experience with SAP and/or IDD will be an added advantage.
• Strong organizational and time-management skills with excellent attention to detail.
• Good communication, coordination and problem-solving abilities.
• High level of integrity and discretion when handling confidential information.
• Able to work independently as well as coordinate effectively with different departments and stakeholders.

Only shortlisted candidates will be contacted for an interview.

Pay: $2,500.00 - $3,700.00 per month

Work Location: In person