Full Time Sales and Office Administrator Jobs, Salary up to SGD 3,000 in Mlion Corporation Pte. Ltd. Southwest (Singapore) - Maukerja

Job Description

1. Sales Support

Issue Purchase Orders (PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required

Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution

Maintain and update sales, delivery, and inventory movement records across all operational channels

Manage and maintain product listings in GoListid platforms (handling purchase, sales, and post-inspection status updates)

Prepare required inspection checklists and supporting documentation prior to dispatch or receiving

Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team

Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp

Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members

Prepare and dispatch commercial and operational documentation as required

Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)

Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment

Maintain precise hardcopy and digital file structures across Google Drive and Globe3 to ensure total audit readiness

Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards

Perform ad-hoc duties as assigned

2. Local Shipment Coordination

Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival

Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing

Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows

Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements

Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods

Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site

3. Office Administration & Reception (Shared Responsibilities)

Handle daily front desk duties, including answering calls, greeting visitors and receiving couriers

Record meeting room bookings, and keeping meeting rooms neat and well-prepared for external meeting (including welcoming guests and serving drinks)

Assist with replenishment of office and pantry supplies

Regularly check mailbox and collect incoming mails and distribute accordingly

Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution

Assist HR with company events / activities and general office administration

Perform ad-hoc duties as assigned

Job Requirements

Minimum "O" Level / "A" Level / ITE / Diploma or equivalent

Minimum 1 year of experience in sales admin, logistics support, or a related role

Proficient in Google Workspace and Microsoft Office

Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred

Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus

Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)

Strong organisational skills, keen attention to detail, and a professional communication style

Able to work independently, prioritise tasks, and thrive in a fast-paced environment

We regret to inform that only shortlisted candidate will be contacted.
MLION CORPORATION is a Foundation Solution company that focuses on Port and Waterfront Developments, Civil Excavation and Power Generation related infrastructure in the Asian region.

Being a market leader in our industry, we provide customised solutions to our core products such as sheet piles, steel pipes, tie rods, long and flat steel products, and crane rails. We further value add to the supply chain by providing downstream services such as warehousing, storage, and logistics to access local markets.