Full Time Executive Company Secretary Jobs, in Polaris Business Holdings Kedah - Maukerja

About the role

This role involves assisting in handling company secretarial matters and ensuring compliance with the Companies Act 2016 and SSM requirements. You will prepare and manage company secretarial documents, assist with company incorporation and corporate changes, and maintain proper records and filing of company secretarial documents and correspondence.

Key responsibilities

• Assist in handling company secretarial matters and ensuring compliance with the Companies Act 2016 and SSM requirements

• Prepare and manage company secretarial documents including resolutions, minutes, notices, statutory forms and registers

• Assist with company incorporation and corporate changes such as appointment/resignation of directors and company secretary, change of registered office/address, and changes in company information

• Prepare and submit statutory documents and filings through relevant online systems including CRS and SSM4U

• Assist in handling e-BOS and e-Stamping matters and ensure documents are properly submitted and maintained

• Monitor clients' statutory deadlines and follow up to ensure timely compliance and submission

• Maintain proper records and filing of company secretarial documents and correspondence

• Communicate with clients regarding company secretarial matters, required documents and compliance deadlines

• Assist in preparing quotations, invoices and follow-up with clients where required

• Provide administrative and coordination support to the Company Secretarial Department

About you

• Bachelor's Degree in Corporate Administration, Corporate Governance, Business Administration, Management or related field

• Fresh graduates are encouraged to apply

• Candidates with relevant experience in company secretarial / corporate administration will have an added advantage

• Familiar with or willing to learn company secretarial systems such as CRS, SSM4U, e-BOS and e-Stamping

• Good knowledge of Microsoft Office, especially Microsoft Word and Excel

• Good command of Bahasa Malaysia and English, both written and spoken

• Good communication and interpersonal skills

• Organised, responsible, detail-oriented and able to manage deadlines

• Able to work independently as well as in a team

• Good time management and ability to handle multiple tasks

Benefits

• Competitive salary based on qualifications and experience

• Training and guidance in company secretarial and corporate compliance matters

• Opportunity to gain practical exposure to SSM compliance and corporate administration

• Career development opportunities within the company

• Exposure to various types of companies and business industries

• Supportive and professional working environment

• Opportunities to participate in company training, seminars and professional development programmes

• Annual leave and other benefits in accordance with company policy