Full Time Administration And Human Resources Assistant Jobs, in NRY Architects Federal Territory - Maukerja

We are looking for a responsible, proactive and organised Admin & HR Assistant to support the daily administrative and HR operations. The ideal candidate should be detail-oriented, able to work independently and possess strong organisational, communication and follow-up skills.

• Maintain proper filing systems and ensure all administrative and HR documentation is organised and up to date.
• Obtain quotations from suppliers and negotiate for competitive pricing.
• Monitor office supplies and place orders when required (e.g. groceries, stationery and pantry items).
• Verify supplier invoices and submit them to the Accounts Department for payment processing.
• Prepare and maintain monthly purchase order summaries using Microsoft Excel.
• Perform basic troubleshooting and coordinate the maintenance of office equipment, including photocopiers and plotters.
• Manage office equipment and supplies, including pendrives, laser pointers, label printers, batteries, first aid kits and other office necessities.
• Update new projects in the HR2Eazy system.
• Prepare and verify monthly timesheets, overtime claims and dispatch claims.
• Monitor employees' attendance records and follow up on missing timesheets, leave applications, medical certificates (MCs) and other supporting documents.
• Maintain and update the Incoming Mail Register and ensure incoming correspondence is properly recorded and distributed.
• Liaise with internal departments on administrative matters, including name cards, rubber stamps, letterheads, envelopes, transmitters and cash vouchers.
• Follow up on outstanding administrative and HR matters to ensure assigned tasks are completed accurately and within the required timeline.
• Keep the immediate superior informed of the progress and status of assigned tasks.
• Perform any other duties and responsibilities assigned by the immediate superior from time to time

• Minimum Sijil Pelajaran Malaysia (SPM) or equivalent. Candidates with a Diploma in Business Administration, Human Resource Management or a related field will have an added advantage.
• Minimum 1–2 years of relevant working experience in Administration and/or Human Resources.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Experience with HRIS (e.g. HR2Eazy) will be an added advantage.
• Strong organisational skills with excellent attention to detail.
• Good communication and interpersonal skills.
• Proactive, responsible and able to work independently with minimum supervision.
• Strong follow-up skills and able to manage multiple tasks effectively.
• Able to maintain confidentiality when handling administrative and HR matters.