We are a self-managed high-end residential condominium in Petaling Jaya looking for a responsible and organised Admin & Accounts Assistant to join our Management Office.
Key Responsibilities
Handle daily office administration and resident-related matters.
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We are seeking a detail-oriented, reliable, diligent, error free focus Administrative & Accounts Executive to support our certification body's daily operations. The role involves coordinating with clients on quotations and enquiries, as well as arranging travel for auditors and staff. You will also be responsible for basic bookkeeping, liaising with our external accountant and financial auditor, and managing document control — including proper filing and ensuring all paperwork is accurately completed and duly signed. The ideal candidate must be careful, methodical, and able to handle assigned tasks with errors free focus, maintaining accuracy and confidentiality in all aspects of the work. Prior experience in administration, accounting support, or document management within a professional services or certification environment is advantageous.
Managing company assets and financial expenditures.
Assisting in preparing financial documents such as invoices, debit notes, purchase order, tax filings, monthly profit reports etc based on ESG standard.
Managing company assets and financial expenditures.
Assisting in preparing financial documents such as invoices, debit notes, purchase order, tax filings, monthly profit reports etc based on ESG standard.
To manage day-to-day finance and accounting operations, including issuance of invoices, receipts, full set of accounts and month-end closing activities;
To prepare quarterly and annual financial statements in a timely and accurate manner;
To assist in preparing of periodic budgeting, financial forecasts and management reports;
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Handle and maintain full set of accounts, including General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), Fixed Assets, and Bank Reconciliation.
Prepare monthly, quarterly, and annual financial reports accurately and on a timely basis.
Perform month-end and year-end closing activities.
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Comply with Commerzbank’s Code of Conduct and understand all relevant workflows, guidelines, policies, and procedures essential for the role, including the Global Client Lifecycle Management (GCLM), Global Screening, and WLF Screening procedures and their local addenda. Understand client coverage / segmentation and products / services offered to client, as well as CGSS structure.
Ensure transparent, consistent communication of goals, expectations, and feedback. Ensure appropriate stakeholder management, providing timely and accurate information for further or follow up action.
Set measurable goals, monitor performance, provide feedback, and support career development of team members. Evidence achievement of such goals by generating appropriate statistics / metrics / KPIs to be used in management reporting.
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