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Administrator Jobs in Kuala Lumpur - September 2026 - Urgent Hiring
Showing 24 jobs results for
"administrator"
in Kuala Lumpur
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Undisclosed
KL City
- Oversee administrative functions, office maintenance, and routine workplace operations.
- Maintain inventory levels for office resources, stationery, and refreshments.
- Manage incoming telephone calls, general business correspondence, and official documentation. ...
Posted
22 days ago
Undisclosed
KL City
- Manage full employee life-cycle workflows, including candidate sourcing, interviewing, on-boarding, probation confirmations, transfers, and off-boarding.
- Lead foreign worker management, including applications, renewals, FOMEMA checkups, and authority quota management.
- Provide HR advisory to line managers while assisting in handling employee grievances, counselling, and disciplinary matters in compliance with local regulations. ...
Posted
20 days ago
Undisclosed
KL City
- Partner with project management and technical teams to align procurement schedules with engineering release dates.
- Manage pre-order readiness, material tracking, and post-order expediting to prevent project delays.
- Coordinate end-to-end logistics, customs clearance, and warehouse staging for inbound components. ...
Posted
24 days ago
Undisclosed
KL City
- Conduct accurate quantity take-offs, cost estimations, and valuation assessments for civil, structural, and architectural scopes.
- Analyze tender specifications, drawings, and contract documentation to identify scope gaps and manage cost risks.
- Source, evaluate, and negotiate sub-contractor proposals to secure competitive pricing and establish robust procurement strategies. ...
Posted
21 days ago
Undisclosed
KL City
- Revenue and Invoicing Management
- Daily Sales Reconciliation: Perform daily reconciliation of sales for multiple retail outlets, cross-checking Point-of-Sale (POS) reports, fleet card statements, credit/debit card settlements, and actual bank receipts to ensure all revenue is accurately captured.
- Billing & Invoicing: Prepare and distribute monthly invoices, primarily for rental income to tenants and other inter-company or B2B sales (e.g., bulk orders, catering). ...
Posted
6 days ago
Undisclosed
KL City
- at least 10 years of experience
- PMP, Prince2 qualifications are preferred
- prior exposure in ERP or CRM transformation projects ...
Posted
13 days ago
Undisclosed
KL City
- Partner with project management and technical teams to align procurement schedules with engineering release dates.
- Manage pre-order readiness, material tracking, and post-order expediting to prevent project delays.
- Coordinate end-to-end logistics, customs clearance, and warehouse staging for inbound components. ...
Posted
13 days ago
Undisclosed
KL City
- at least 10 years of experience
- PMP, Prince2 qualifications are preferred
- prior exposure in ERP or CRM transformation projects ...
Posted
13 days ago
Undisclosed
KL City
- Specialized Practice: Part of a premier Emerging Technology Risk & Cyber Consulting practice in Malaysia, combining strategic advisory with technical implementation.
- Transformation Focus: Helps enterprise clients navigate technology risk and digital transformation across emerging tech landscapes.
- End-to-End Cloud Services: Supports full cloud adoption journeys, transitioning organizations from on-premise infrastructure to cloud environments. ...
Posted
9 days ago
Undisclosed
KL City
- Sourcing and communicating with new and existing supply partners to evaluate commercial terms and lead times.
- Managing the full purchase order lifecycle, including order imports, delivery tracking, and payment processing.
- Negotiating competitive pricing structures, payment schedules, and supply agreements. ...
Posted
24 days ago
Undisclosed
KL City
- Prepare daily production schedules and monitor equipment utilization to meet client demand forecasts.
- Oversee finished goods inventory levels to balance stock availability and prevent excess holding.
- Coordinate cross-functionally across manufacturing, warehouse, and logistics units to resolve operational supply delays. ...
Posted
12 days ago
Undisclosed
KL City
- Sourcing and communicating with new and existing supply partners to evaluate commercial terms and lead times.
- Managing the full purchase order lifecycle, including order imports, delivery tracking, and payment processing.
- Negotiating competitive pricing structures, payment schedules, and supply agreements. ...
Posted
12 days ago
Undisclosed
KL City
- Transaction Processing: Accurately execute commercial policy renewals, endorsements, and updates according to underwriting guidelines and established turnaround times (TAT).
- Stakeholder Support: Partner with underwriters, shared service centers, and quality assurance teams to resolve queries and maintain service consistency.
- Compliance & Quality: Adhere strictly to regulatory standards, internal governance, and audit requirements while maintaining detailed workflow logs. ...
Posted
9 days ago
Undisclosed
KL City
- Sourcing & RFQs: Source reliable suppliers, issue Requests for Quotations (RFQs), and compile price comparison sheets for management review.
- Negotiation & Cost Control: Negotiate competitive prices, credit terms, and delivery schedules with vendors to achieve maximum cost savings without compromising quality.
- PO Administration: Generate and issue Purchase Orders (POs) accurately using internal systems, ensuring all terms and conditions are clearly stated. ...
Posted
2 days ago
Undisclosed
KL City
- Prepare daily production schedules and monitor equipment utilization to meet client demand forecasts.
- Oversee finished goods inventory levels to balance stock availability and prevent excess holding.
- Coordinate cross-functionally across manufacturing, warehouse, and logistics units to resolve operational supply delays. ...
Posted
a month ago
Undisclosed
KL City
- Formulate and execute local indirect procurement strategies aligned with broader business targets.
- Partner with cross-functional leaders to assess category demands, refine specifications, and drive cost efficiencies.
- Spearhead end-to-end sourcing activities, including market tendering, contract negotiations, and commercial terms. ...
Posted
a month ago
Undisclosed
KL City
- Sourcing and communicating with new and existing supply partners to evaluate commercial terms and lead times.
- Managing the full purchase order lifecycle, including order imports, delivery tracking, and payment processing.
- Negotiating competitive pricing structures, payment schedules, and supply agreements. ...
Posted
13 days ago
Undisclosed
KL City
- Transaction Processing & Operations: Perform high-volume invoice processing within defined Service Level Agreements (SLAs), resolve complex expenditure queries, and manage routine vendor/user inquiries.
- Period-End & Financial Accounting: Execute month-, quarter-, and year-end closing activities while applying intermediate expenditure, inter-company, and accounting principles.
- Stakeholder & Escalation Management: Manage internal and external stakeholder queries, resolve operational issues promptly, and maintain effective cross-functional working relationships across regional brands. ...
Posted
a day ago
Undisclosed
KL City
- Protocol Compliance: Review billings generated by business teams to ensure they align with specific client protocols and established fee schedules.
- Issue Resolution: Act as a liaison with internal teams to identify and resolve billing discrepancies promptly.
- Reporting Support: Assist the Team Leader in the creation of billing-related analysis and management reports. ...
Posted
10 hours ago
Undisclosed
KL City
- Process high-volume vendor invoices accurately and efficiently, ensuring proper coding, matching (3-way match), and necessary approvals.
- Manage payment runs (ACH, wires, checks) in accordance with company policies and vendor payment terms.
- Reconcile vendor statements proactively to resolve discrepancies, missing invoices, or payment disputes. ...
Posted
7 days ago
Undisclosed
KL City
- Invoice Management
- Generation of prompt payment discount or price discount/ rebate CN to customers
- Collection Processing ...
Posted
14 days ago
Undisclosed
KL City
- Manage direct and indirect procurement lifecycles for specialized equipment spare parts, assembly test components, and facility consumables.
- Support high-level sourcing frameworks for technical testing hardware and mechanical engineering requirements.
- Drive commercial negotiations with domestic and overseas suppliers to optimize pricing structures, shipping lead times, and transaction conditions. ...
Posted
13 days ago
Undisclosed
KL City
- Sourcing & RFQs: Source reliable suppliers, issue Requests for Quotations (RFQs), and compile price comparison sheets for management review.
- Negotiation & Cost Control: Negotiate competitive prices, credit terms, and delivery schedules with vendors to achieve maximum cost savings without compromising quality.
- PO Administration: Generate and issue Purchase Orders (POs) accurately using internal systems, ensuring all terms and conditions are clearly stated. ...
Posted
13 days ago
Undisclosed
KL City
- Invoice Processing: Execute the high-volume processing and validation of vendor invoices, ensuring timely data entry and preparation for payment.
- Matching and Validation: Perform 2-way/3-way matching (PO, Receipt, Invoice) accurately, investigating and resolving routine discrepancies with stakeholders.
- Japanese Communication: Act as the primary point of contact for Japanese-speaking vendors and internal business units, handling all P2P-related inquiries via email and phone. ...
Posted
a month ago
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