We are looking for a proactive, organized and detail-oriented Business Operations Executive to support the Business Development Manager and Group CEO in business coordination, client engagement, documentation, tender submissions, project follow-up and business operations.

This is a hands-on role that provides exposure to senior management, clients, business partners and various departments across the organization.

Key Responsibilities

Business & Client Support

Coordinate meetings with clients, business partners and stakeholders, including scheduling and meeting arrangements.
Attend meetings when required, take meeting notes and follow up on action items.
Support the Business Development Manager / Group CEO in client and business partner engagement.
Maintain professional communication and relationships with clients and external stakeholders.

Documentation & Tender Support

Prepare and maintain proposals, contracts, company profiles, reports and other business documents.
Prepare and compile Pre-Qualification (PQ) and tender submission documents.
Liaise with internal departments to collect information and supporting documents for submissions.
Ensure documents are accurate, complete and submitted within the required timeline.
Keep company profiles, organization charts and business records updated.

Coordination & Follow-Up

Track follow-up actions and deadlines arising from meetings and business discussions.
Coordinate with different departments to obtain updates and required information.
Monitor progress and provide timely updates to management.
Assist in coordinating business development initiatives and cross-functional projects.

Presentation & Reporting

Prepare presentation slides for client meetings, business pitches and internal discussions.
Research and compile market, competitor and business information.
Prepare reports and summaries for management review.
Provide basic analysis and insights to support business development activities.

Project & Event Support

Assist in coordinating project timelines, milestones and deliverables.
Coordinate with internal teams and external parties on project-related matters.
Assist in organizing client meetings, networking events and business activities.
Support event logistics, venue arrangements, travel and other related requirements.

Management & Administrative Support

Assist with appointment scheduling, calendar coordination and meeting arrangements.
Facilitate communication between management, internal departments, clients and business partners.
Maintain proper and confidential filing of business documents.
Perform other business coordination and ad-hoc duties as assigned.

Business Development Representative Jobs in Puchong - October 2026 - Urgent Hiring

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Business Development Assistant

Senior Business Development Executive - Assistant BD Manager