We are looking for a self-motivated Legal Assistant to ensure smooth running of the office and effective case management. As a legal assistant, you will be tasked with a variety of duties that includes but not limited to conducting legal research, drafting documents, maintaining and organizing files, preparing and conducting meetings, preparing and ensuring matters are ready and complete for litigation, conducting hearings and trials. You will be required to use innovative technology which includes a case management software.
The Job Description includes but are not limited to:-
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Lead, supervise and develop the team by managing workload distribution, setting performance expectations, monitoring service delivery standards, coaching team members and ensuring operational objectives are achieved efficiently and effectively.
Establish contract governance framework and manage the end-to-end contract lifecycle by overseeing contract administration, renewal planning, compliance monitoring, service level adherence and maintaining effective contract governance practices.
Plan, coordinate and oversee workplace renovation and space optimisation projects to ensure efficient utilisation of resources, alignment with business requirements, compliance with regulatory standards, and successful project delivery within approved timelines and budgets.
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Reception & Front Desk ManagementManage daily reception operations, including welcoming visitors, handling enquiries, and ensuring a professional front-ofhouse experience.
Visitor & Guest ManagementCoordinate visitor registration, access arrangements, meeting room coordination, and assist external guests, vendors, andbusiness partners during their visit.
Parking ManagementManage visitor and guest parking arrangements, including registration, parking allocation, and coordination with relevantparties to ensure a smooth parking experience.
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Reception & Front Desk ManagementManage daily reception operations, including welcoming visitors, handling enquiries, and ensuring a professional front-ofhouse experience.
Visitor & Guest ManagementCoordinate visitor registration, access arrangements, meeting room coordination, and assist external guests, vendors, andbusiness partners during their visit.
Parking ManagementManage visitor and guest parking arrangements, including registration, parking allocation, and coordination with relevantparties to ensure a smooth parking experience.
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Where are you currently staying, and how would you commute to our office in USJ 9, Subang Jaya? Our office is within walking distance of the LRT station.
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Develop, own, and maintain a comprehensive Material Management Plan for assigned projects, linking every purchase requirement to project need-by dates, supplier lead times, approval cycles, and logistics milestones.
Collaborate with Project Managers and Engineering teams to align procurement activities with project schedules and engineering release plans.
Plan procurement timing by considering supplier lead times, internal approval processes, and transportation requirements to support project delivery goals.
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Manage and coordinate of activities related to warehouse, material movement and inventory. Ensure that the stock is sufficient for production usage.
Coordinated with CDS, Customer, government agency & freight forwarded on shipment detail, requirement and ensure the shipment is without any delay.
Receiving shipments and signing paperwork upon receipt. Inspect and record shipment with incoming raw material or products, ensure incoming shipment content is undamaged & unloading packages or goods and verify packages according to Purchase Order (PO), Delivery Order (DO) , Packing List and invoices (quantity, quality, price etc.).
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Assist with HRDC grant applications, supporting documents, JD14, T3 forms, claim submission and follow-up with clients.
Liaise with clients to confirm training dates, venues, PIC details, participants and other training arrangements.
Coordinate trainer notes, training materials, attendance lists, folders, pens and other required training items, including checking venue facilities such as projectors.
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Drawing & File Management: Assist in collecting and organizing the latest base drawings from consultants for preliminary estimation and project filing. Ensure updated drawings are logged and distributed to site teams to support smooth execution.
Procurement support: Assist the project team with procurement administration, including collecting contractor proposals, preparing comparison sheets, and keeping records of supplier appointments.
ISO Document Control: Maintain systematic project documentation, site records, and drawing control logs in line with ISO standards and established company guidelines.
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