Job Summary

The HR Assistant provides administrative and operational support to the Human Resources department. The role assists in various HR activities including recruitment, onboarding, employee records management, payroll administration, training coordination, employee engagement, and compliance with company policies and labour regulations. The HR Assistant plays an important role in ensuring smooth and efficient HR operations while maintaining confidentiality and professionalism.

Recruitment & Onboarding

Assist in posting job advertisements on various recruitment platforms.
Screen resumes and coordinate interview schedules with hiring managers and candidates.
Prepare employment documents including offer letters, employment contracts, and onboarding materials.
Coordinate new employee onboarding activities and orientation programs.
Ensure all required employee documentation is collected and properly filed.

Employee Records & HR Administration

Maintain and update employee records in HR systems and personnel files.
Ensure employee information is accurate, complete, and compliant with data privacy requirements.
Process employee confirmations, transfers, resignations, and other employment-related changes.
Prepare HR correspondence, letters, certificates, and reports as required.
Monitor probation periods and notify managers of upcoming confirmations.

Payroll & Benefits Administration

Support monthly payroll processing by preparing and verifying employee data.
Maintain records of attendance, leave, overtime, and other payroll-related information.
Assist with employee benefits administration, including insurance, medical claims, and statutory contributions.
Respond to employee inquiries regarding payroll and benefits.

Employee Engagement & Communication

Respond to employee inquiries and direct them to appropriate HR personnel when necessary.

Compliance & Reporting

Ensure HR practices comply with company policies and applicable labour laws.
Maintain confidentiality of employee information and HR documents.
Assist in preparing HR reports, metrics, and audits.
Support HR projects and continuous improvement initiatives.

General HR Support

Provide administrative support to the HR team.
Assist with departmental documentation, filing, and record retention.
Participate in HR initiatives and cross-functional projects as assigned.
Perform other HR-related duties as assigned by management.

Qualifications

Diploma or Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field.
1-3 years of experience in HR administration or a similar role.
Fresh graduates with strong internships may be considered.

Skills & Competencies

Good knowledge of HR processes and employment practices.
Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
Experience working with HRIS systems is an advantage.
Strong organizational and administrative skills.
Excellent attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and manage multiple priorities.

Key Performance Indicators (KPIs)

Timely completion of recruitment and onboarding activities.
Accuracy of employee records and HR documentation.
Payroll data submission accuracy and timeliness.
Employee query response time.
Compliance with HR policies and audit requirements.
Training coordination and record maintenance accuracy.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Opportunities for promotion
Professional development

Education:

Diploma/Advanced Diploma (Required)

Location:

Nusajaya (Preferred)

Work Location: In person

Corporate Communications Jobs in Gerbang Nusajaya - November 2026 - Urgent Hiring

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HR Assistant