Senior – Company Secretary Executive (COSEC)

The Company Secretarial will be responsible for ensuring that the company complies with all regulatory and statutory obligations under the Companies Act 2016, Capital Markets and Services Act 2007, and other relevant legislation.

The role requires managing corporate governance practices, Board and shareholder matters, and providing advisory support to Management and the Board of Directors. Prior experience in a Public Listed Company (PLC) is essential.

Job Description

Board & Shareholder Meetings Coordination

· Independently plan, organize, and coordinate Board of Directors, Board Committees, and Shareholders’ Meetings (AGM/EGM), ensuring all corporate governance requirements are met.

· Prepare and circulate notices, agendas, and board papers in a timely and professional manner.

· Attend and record minutes of meetings, ensuring accurate documentation and timely follow-up on matters arising.

· Ensure prompt dissemination of meeting materials to directors and relevant stakeholders.

Corporate Secretarial Documentation

· Draft, review, and finalize board resolutions, board papers, and all relevant corporate secretarial documents.

· Maintain and regularly update statutory records and registers for the company and its subsidiaries, in compliance with applicable laws and regulations.

· Prepare and ensure timely submission of statutory forms and returns to the Companies Commission of Malaysia (SSM).

Compliance and Governance

· Monitor changes in statutory and regulatory requirements and ensure the company’s ongoing compliance with the Companies Act 2016, Listing Requirements (if applicable), and other relevant legislation.

· Provide guidance to the Board and Management on corporate governance best practices and compliance matters.

· Ensure all secretarial practices and procedures are in accordance with regulatory expectations and internal policies.

Stakeholder Management and Liaison

· Act as the principal liaison with directors, shareholders, external auditors, regulators, and other stakeholders on all corporate secretarial matters.

· Handle correspondence and respond to requests or queries related to corporate governance or statutory compliance.

Administrative & Other Duties

· Maintain an organized and secure filing system for all corporate secretarial documents, ensuring ease of access and confidentiality.

· Undertake any other corporate secretarial duties or ad-hoc assignments as required to support the business needs.

Job Requirements

· Bachelor’s Degree in Business Administration, Corporate Administration or any related field.

· Licensed Company Secretary certified by the Companies Commission of Malaysia (SSM).

· Member of a professional body such as MAICSA, Malaysian Bar, CPA, or equivalent.

· Minimum of 5–8 years of experience in company secretarial duties, with at least 5 years in a Public Listed Company (PLC) environment.

· Strong understanding of corporate laws, listing requirements, and corporate governance principles in Malaysia.

· Excellent written and verbal communication skills in English and Bahasa Malaysia.

· High attention to detail, with strong organisational and time management skills.

· Ability to interact effectively with senior management, Board members, regulators, and stakeholders.

· Strong integrity, discretion, and professionalism.

· Proficiency in MS Office applications.

Job Types: Full-time, Permanent

Pay: From RM5,000.00 per month

Work Location: In person

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SENIOR COMPANY SECRETARY (COSEC)