A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
Duties and Responsibilities
(i) Human Resource
1. Strategic Human Resource Management planning:
• Assist the HRM to implement and review Human Resource strategies aligned with the overall business objectives.
• Work closely with HRM to understand organizational goals and provide Human Resource support accordingly.
• Work closely with the HRM in the planning of manpower, shift schedule, performance management and all matters related to Human Resource.
• Assist the HRM to prepare Monthly report and present it to Top Management.
2. Talent Acquisition and Recruitment:
• Assist in recruitment process including job vacancies posting, candidate sourcing and onboarding processes.
3. Performance Management:
• Assist HRM in the performance management processes include Key Performance Indicator (KPI) setting, performance reviews and development planning.
• Provide guidance to Head of Department / Department Managers on performance- related matters.
4. Training and Development:
• Assist HRM to coordinate the development and delivery of training programs.
5. Compensation and Benefits:
• Assist HRM to administer employee benefits programs, ensuring compliance with Sabah Labour Ordinance and Sarawak Labour Ordinance and meeting the needs of employees.
• Stay informed about industry trends and recommend enhancements to the Compensation and Benefits package.
6. Human Resource Compliance:
• Ensure compliance with all relevant regulations, Sabah Labour Ordinance and Sarawak Labour Ordinance.
• Keep abreast of changes in latest related- Human Resource news, employment regulations, policies and procedures accordingly.
7. Human Resource Administration:
• Maintain database for Employee personal filing in both Greatday System and physical files.
• Issuance of all type of Forms and Letters related to Human Resource based on Human Resource Manual Book.
• Maintain employees’ shift schedule and replacement leave schedule in Greatday System.
• Organise for activities such as Annual Dinner, Team bonding and e.t.c
(ii) Administration
1. Assist in organizing all types of meetings either via Zoom or face-to-face within Crazy Mic Group.
2. Handle travel arrangements and accommodations for employees within Crazy Mic Group.
3. Assist to maintain office supplies inventory and place orders as and when needed.
4. Provide general administrative support such as answering phone calls, managing correspondence and scheduling appointments.
Any adhoc tasks required by Direct Superior.
5 Working Days
Assist all the administrative staff, secretaries, payroll and colleague by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings.
Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Hospitality, Tourism, Purchasing, Business Studies/Administration/Management or equivalent.
2-3 years’ experience in a similar capacity & handling the full scope of Human Resource and administrative functions.
Responsibilities:
• Provide administrative and general support in maintaining the wellbeing of office and facilities including handling of administrative requests and enquiries.
• Manage all forms of required permit and renewal of license, insurance renewal, maintenance service contract on equipment and facilities with related government agencies, local authorities and vendors.
• Assist/Verify purchase invoices, obtain approval and submit to Finance Department for payment processing.
• Ensure company’s human resources are used efficiently and effectively.
• Conduct Orientation for new joiner.
• Conduct Exit Interview for resignee
• Liaise with MOE, DOSH, EPF, Socso, LHDN, JTK, HRDF, etc.
• Prepare offer letter for non-exec staff
• Prepare renewal site staff contract
• Assist/Handle expatriates and foreign worker issue
• Assist/Handle disciplinary issue
• Assist/Handle staff insurance claim
• Assist/Handle casual wages salary (non-payroll)
• Assist/Handle blue collars recruitment.
• Verified site attendance
• Manage and answer staff questions/ concerns related to HR
• Print site staff payslip
• In-charge of e-office (update staff details, new benefits and etc)
• To feedback and report to HR Manager on weekly basis
• Any ad-hoc requested by the management
Requirements
• Degree or Diploma in Admin, Business Management, Human Resource Management or equivalent.
• At least 2 Year(s) of working experience in the related field is required for this position.
• Hands-on experience in HRDF and statutory system (EPF, PCB, Socso, EIS)
• Knowledge in handling Human Resource task is advantageous.
• Good oral and writing skills in both English and Bahasa.
• Energetic personality, with the ability to interact with individuals at all levels
• High degree of personal integrity and sensitivity, and respect for confidentiality
Responsible for day to day running of office administrative and HR functions.
Excellent interpersonal skills, fair in handling people/ situations with sound judgment, and integrity, and possess problem-solving skills
To handle company assets including office equipment, furniture, motor vehicles, in terms of purchase, renewal of licenses, insurance, road tax, contract agreement, upkeep and service maintenance and other related matters at all locations.
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