Lead the day-to-day operations of the HR & Administration function, ensuring effective and timely service delivery.
Manage the execution of key HR activities across talent acquisition, employee lifecycle, employee relations, performance management, learning & development and administration.
Partner with Department Heads and operational teams on manpower requirements, people matters and workforce priorities.
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Manage end-to-end recruitment activities for assigned positions, including job posting, candidate screening, interview coordination and recruitment administration.
Coordinate onboarding and induction for new hires, ensuring documentation, system registration and joining requirements are completed accurately and on time.
Prepare and administer HR documentation including offer letters, employment contracts, confirmation and promotion letters.
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Implement the full-cycle recruitment process, including collecting departmental hiring requirements, drafting and posting job advertisements, screening candidates, conducting initial interviews, and scheduling subsequent interview rounds. Collaborate with department heads to define job roles and candidate profiles for positions.
Assist the HR Manager in managing and overseeing the full spectrum of Human Resources functions to support the company's business and manpower requirements.
Manage and supervise daily HR operations, ensuring HR policies, procedures, and processes are implemented effectively.
Work closely with Management and Department Heads to identify manpower requirements and support effective manpower planning and workforce management.
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Manage and maintain employee attendance records, monitor attendance discrepancies, follow up on irregularities, checking overtime (OT) records, update records accordingly, and prepare attendance summaries for payroll and management reporting.
Manage and maintain employee leave records, monitor leave balances and discrepancies, ensure proper documentation and accuracy against attendance records, and prepare leave reports for management review.
Preparing accurate weekly, monthly, and ad-hoc attendance and leave reports, including absenteeism, lateness, leave utilisation, and attendance trends, for management review and payroll processing within the required timelines
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Prepare, review, and submit all required import/export documents including commercial invoices, packing lists, bills of lading/air waybills, certificates of origin, permits, and customs declarations.
Ensure accuracy of HS codes, duty calculations, and compliance with customs regulations.
Manage end-to-end customs clearance for both import and export shipments.
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