We are looking for a mature, firm and hands-on Assistant HR Manager who can independently manage the daily HR function, lead recruitment activities and handle employee-discipline matters professionally.

This is not a purely administrative HR position. The successful candidate must be prepared to take ownership of recruitment results, employee conduct, HR compliance and the performance of the HR team.

Key ResponsibilitiesHR Department Management

Manage the day-to-day operations of the HR department with minimal supervision.
Supervise, guide and monitor the performance of recruiters and HR personnel.
Assign responsibilities, set targets and ensure that the HR team completes its work accurately and on time.
Implement and continuously improve HR policies, procedures, workflows and reporting systems.
Advise Management on recruitment, workforce planning, employee relations and HR risks.
Ensure HR issues are properly followed through and resolved without unnecessary delay.
Prepare regular reports on recruitment, headcount, attendance, turnover, disciplinary cases and other HR indicators.

Recruitment and Workforce Planning

Lead high-volume recruitment for production operators, outsourced workers and other operational positions.
Develop recruitment plans based on client headcount requirements and joining deadlines.
Set and monitor individual and team recruitment targets.
Build effective recruitment channels through advertisements, referrals, recruitment campaigns, job fairs, community networks and other suitable sources.
Manage the complete recruitment process, including sourcing, screening, interviews, documentation, onboarding, deployment and replacement.
Coordinate with clients and operational teams regarding interviews, onboarding requirements and joining schedules.
Monitor candidate turnout, selection rates, joining rates, early attrition and recruiter performance.
Take corrective action when recruitment targets are not achieved.
Maintain an active candidate pipeline for urgent and future workforce requirements.

Employee Discipline and Industrial Relations

Manage absenteeism, misconduct, insubordination, poor performance, workplace conflict and other disciplinary matters.
Ensure disciplinary cases are handled firmly, fairly, consistently and in accordance with Malaysian employment law.
Prepare and review counselling records, warning letters, show-cause letters, suspension notices and other disciplinary documents.
Conduct or coordinate investigations and domestic inquiries where required.
Manage employee grievances and workplace disputes professionally.
Advise supervisors and operations personnel on appropriate disciplinary action.
Handle resignation, abandonment of employment, termination and dismissal matters with proper documentation.
Ensure disciplinary cases are concluded within reasonable timelines and properly recorded.
Promote workplace discipline while maintaining respectful and professional employee relations.

HR Operations and Compliance

Manage employment contracts, probation, confirmation, performance reviews, contract renewals, transfers and employee-separation processes.
Ensure compliance with the Employment Act 1955, Industrial Relations Act 1967 and other applicable Malaysian employment requirements.
Review attendance, leave, overtime and payroll information before payroll processing.
Ensure EPF, SOCSO, EIS, PCB and other statutory requirements are properly administered.
Maintain complete, accurate and confidential employee records.
Support ISO, Responsible Business Alliance and client compliance requirements relevant to HR.
Liaise with government departments, clients and external parties on HR matters when required.
Visit client sites and operational locations when necessary.

Candidate Requirements

Diploma, bachelor’s degree or professional qualification in Human Resources, Business Administration, Management or a related field.
At least 5 years of progressive HR experience, including at least 2 years in a supervisory, Assistant Manager or equivalent capacity.
Proven ability to independently manage daily HR operations and supervise an HR or recruitment team.
Strong experience in recruitment, preferably high-volume or operational workforce recruitment.
Practical experience handling misconduct, absenteeism, grievances, show-cause proceedings, domestic inquiries and terminations.
Sound working knowledge of Malaysian employment and industrial-relations laws.
Experience managing recruiters and holding them accountable for recruitment performance.
Experience in manpower outsourcing, manufacturing, recruitment agencies or labour-intensive operations will be strongly preferred.
Experience handling outsourced employees stationed at client premises will be an added advantage.
Must demonstrate mature professional judgement, emotional stability and confidence when handling difficult or sensitive situations.
Firm but fair, with strong integrity and the ability to maintain confidentiality.
Strong leadership, communication, negotiation and problem-solving skills.
Able to work independently, make sound decisions and follow matters through to completion.
Good command of English and Bahasa Malaysia.
Possession of own transport and willingness to travel to client or operational sites when required.
Candidates who can join immediately or within a short notice period will have an added advantage.

What Success in This Position Looks Like

The successful candidate will be expected to:

Build a disciplined and accountable HR and recruitment team.
Consistently meet recruitment and workforce-deployment targets.
Improve candidate joining and employee-retention rates.
Resolve disciplinary matters promptly and professionally.
Reduce absenteeism, misconduct and unresolved employee issues.
Maintain proper HR documentation and legal compliance.
Provide Management with accurate and timely HR information.
Manage the daily HR function with minimal supervision.

Application Information

Applicants should submit an updated résumé stating:

Current and expected salary;
Notice period and earliest available joining date;
Number of employees previously managed;
Size of the HR or recruitment team previously supervised;
Experience in high-volume recruitment; and
Experience handling disciplinary and industrial-relations cases.

Only candidates with relevant HR leadership, recruitment and employee-relations experience will be shortlisted.

Job Types: Full-time, Permanent

Pay: RM3,500.00 - RM5,500.00 per month

Benefits:

Free parking
Health insurance
Maternity leave
Opportunities for promotion
Professional development
Vision insurance

Experience:

HR: 1 year (Preferred)

Work Location: In person

Human Resources Coordinator Jobs in Kedah - November 2026 - Urgent Hiring

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