General management of office facilities including booking of function rooms for training/meeting, office function and other services (such as light refreshment).
Scheduling meetings between employees and clients and manage the meeting room schedule.
Assisting with the preparation of reports, presentations and other business documents
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Recruitment & Sourcing: Post job openings across job boards, screen resumes, schedule candidate interviews.
Onboarding & Offboarding: Prepare offer letters, collect new-hire documentation, coordinate orientation programs, and assist with offboarding and exit procedures.
HR Administration: Maintain employee records in the HR Information System (HRIS) ensuring data accuracy and full compliance with local labor regulations.
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To adhere and enforce all Company’s policies and procedures.
Undertake / participate in any ad hoc projects or other relevant duties as assigned from time to time.
Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Human Resource Management, Business Studies/Administration/Management or equivalent.
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Bookkeeping & Transactions: Process daily financial transactions, including Accounts Payable (AP) and Accounts Receivable (AR), bank reconciliations, and petty cash management.
Invoicing & Billing: Issue invoices to clients, follow up on outstanding payments, and verify vendor receipts and claims.
Expense Management: Review, process, and record employee expense claims and vendor disbursements in accordance with company policy.
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Accounts Payable & Receivable Support: Learn and assist with processing AP/AR transactions, matching vendor invoices against receipts, issuing client billing statements, and monitoring payment follow-ups.
Expense Processing: Review employee expense claims and vendor disbursements against company guidelines, ensuring proper receipt documentation before approval.
Payroll & Statutory Administration: Assist with collating working hours and overtime data, while learning basic procedures for statutory reporting (such as tax and social security filings).
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The internship will provide practical exposure to interns on research grant administration, scholarship programme operations and event coordination within a regulatory organisation. Interns will gain hands-on experience in stakeholder engagement, data management, administrative processes, and professional communication, contributing directly to MCMC's mission of supporting research excellence and talent development.
Research Grants (DSRG/DSRGX) Support
• Assist in registering, screening and organising research proposals received via email.
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Assist in HLIS and MVLIS digitalization project in terms of document preparation and updating the master lists to ensure monthly target of completion reached.
Assist in departmental filing management in ensuring all the documents are recorded according to the standards.
Support in replying to staff's general enquiry in relation to HR matters to ensure meeting the SLA.
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Monitor and support the daily workflows of the QA/QC team, ensuring quality control standards, inspection processes, and product integrity are consistently met.
Oversee the Customer Service team, tracking response times, resolution rates, and service quality to maintain high customer satisfaction.
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