Job description:

Company: Hirehub Management Sdn Bhd
Location: Johor Bahru, Eco Palladium
Employment Type: Full-time

About the Role

We are looking for a proactive and result-oriented Recruitment Operations Executive to join our growing recruitment team.

This role focuses on blue-collar and mass recruitment, where you will be responsible for managing multiple recruitment projects simultaneously, sourcing candidates, coordinating interviews, managing candidate follow-ups, and supporting the onboarding process.

The ideal candidate should be comfortable working in a fast-paced environment, handling multiple projects at the same time, and taking ownership of the recruitment process from sourcing to onboarding.

Key Responsibilities

1. Mass Recruitment & Candidate Sourcing

Handle multiple blue-collar and mass recruitment projects simultaneously.
Source candidates through Facebook, TikTok, WhatsApp, job portals, recruitment groups and other channels.
Develop and implement suitable sourcing strategies according to each project requirement.
Screen candidates based on client requirements, including experience, skills, availability and other criteria.
Build and maintain an active candidate pipeline for ongoing projects.
Conduct initial candidate screening and phone/WhatsApp interviews where required.

2. Interview Coordination

Arrange and coordinate interviews between candidates and clients.
Confirm candidate attendance and follow up before interviews.
Communicate interview details, requirements and instructions clearly to candidates.
Follow up with candidates after interviews and update their status.
Coordinate offer acceptance and onboarding arrangements.

3. Recruitment Social Media

Create simple recruitment posters and job advertisements using Canva or similar design tools.
Prepare and publish recruitment content on Facebook, TikTok and other social media platforms.
Manage recruitment posts and respond to candidate enquiries.
Explore new recruitment channels and methods to increase candidate flow.
Monitor the effectiveness of different recruitment channels and improve sourcing strategies.

4. Recruitment Project Management

Handle approximately 4–7 recruitment projects simultaneously, depending on project volume.
Understand and monitor each client's manpower requirements and recruitment timeline.
Track recruitment progress from sourcing → screening → interview → selection → offer → onboarding.
Ensure recruitment targets and deadlines are followed.
Communicate closely with clients and internal operation teams.
Identify recruitment challenges early and propose solutions.

5. Candidate Follow-up & Onboarding

Maintain regular communication with candidates throughout the recruitment process.
Follow up on documents and required information.
Monitor candidate availability and readiness for onboarding.
Handle candidate withdrawals, no-shows and replacements when required.
Ensure a smooth candidate experience throughout the recruitment process.

6. Reporting & Administration

Maintain accurate candidate records and recruitment status.
Prepare daily/weekly recruitment progress reports.
Monitor sourcing, interview, selection and onboarding numbers.
Update recruitment systems and candidate databases.
Perform other recruitment-related administrative tasks when required.

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