Description

The Role

The Document Production Specialist role provides an accurate and timely document preparation service. Working for various legal teams in a fast-paced environment, the role is ideally suited to a candidate who is both proactive and flexible. Advanced skills in Microsoft Word is required along with a good working knowledge of Excel, PowerPoint, DocXtools and Lexis Smart Forms.

The Document Production Unit is a central team that uses a task and ticketing system to manage their workload and assign tasks to individual members of the team. It is imperative that the Document Production Specialist engages with the ticketing and task management system throughout the duration of the task in a professional and timely manner, including accepting the instruction as well as communicating estimated turnaround times and delays back to the requestor.

The working pattern for this role will be Monday to Friday, 12:00 PM - 8:00 PM. This is a remote role, however we can also offer hybrid working from our London or Cambridge offices.

Duties and Responsibilities

Creating and amending documents accurately
Stripping document formatting, reformatting in house style and creating new styles
Transcribing digital dictation (BigHand)
Creating tables, flowcharts, and presentations to a high standard
Advanced use of track changes and comparison software
Troubleshooting problematic documents
Creating and amending Excel documents, with strong knowledge of formulas
Producing electronic court forms using Lexis Smart Forms
Accurately interpreting complex instructions to produce documents within the required timescales, seeking clarification when necessary
Proofreading and quality checking all work to ensure that completed documents are delivered accurately and to a high standard
Answering and responding to all incoming requests in a prompt and effective manner
Sharing knowledge across the team
Keeping lawyers updated on the progress of their work
Ensuring house style is adhered to and promoted on all documents
Undertaking any other duties as reasonably requested by the team leader to meet the needs of the business

Skills/Experience

Advanced skills in MS Word, Excel, PowerPoint, proofreading, DocXtools, Lexis Smart Forms
Accurate typing speed of at least 60 words per minute
Maintain exemplary accuracy and exacting eye for detail
Excellent communication and team skills
Able to work to tight deadlines yet remain calm under pressure
Able to work independently
Flexible, dependable and with a 'can do' attitude
Self-motivated team player
Take ownership and responsibility for tasks
Dependable and willing to go the extra mile where needed
Must have the ability to multi-task
Develop an in-depth knowledge of the firm's branding guidelines
Pro-active and highly motivated
Resilient and able to deal with a variety of issues as they arise

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About Mishcon de Reya LLP

Mishcon de Reya is an independent law firm, which now employs over 1400 people with more than 650 lawyers offering a wide range of legal services to companies and individuals. The firm has grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone.

With presence in London, Oxford, Cambridge, Singapore and Hong Kong (through its association with Karas So LLP), the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.

The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

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Remote Document Production Specialist - UK Based

Remote Document Production Specialist - UK Based