Involved in all HR management and development (including but not limited to recruitment and selection policy/practices, discipline, grievance, mentoring, salary and conditions, contracts, training and development, talent management, succession planning, driving performance appraisals and any other HR related issues)
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Provide consultation and operational support to employees in regards to compensation and benefits related matters (e.g. policy & guideline interpretation, etc.)
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Responsible for the full spectrum of Human Resource function including recruitment, resolving staff disciplinary issues, review HR policies and procedures and etc.
Prepare HR related correspondence and documentation with careful attention to legal requirement and HR practice such as employment contract, confirmation, warning, termination, memo, policy and etc.
Conduct orientation for new employees and attend to any queries on HR issues.
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Reporting to the Associate Director, Corporate Secretarial Services in Singapore, the successful candidate shall work independently and act as the primary contact for our clients to deliver a range of corporate secretarial services to a varied portfolio of clients in Singapore.
Key Responsibilities
· Managing the formation and day-to-day administration of assigned portfolio of Singapore companies
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We are seeking a highly organized and detail-oriented individual to join our team as an Assistant Administrative Manager. The Assistant Administrative Manager will play a crucial role in supporting the efficient operation of our administrative functions. This position reports directly to the Sales Manager and involves working closely with various departments across the organization.
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We are seeking a highly organized and detail-oriented individual to join our team as an Assistant Administrative Manager. The Assistant Administrative Manager will play a crucial role in supporting the efficient operation of our administrative functions. This position reports directly to the Sales Manager and involves working closely with various departments across the organization.
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
Executive Assistant
Assist the MD and senior management team with all executive assistant duties
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Job Responsibilities
Manage the full spectrum of the Human Resources and Admin department, including
but not limited to Recruitment, Compensation & Benefit, Training & Development,
Employee Relation and Industrial Relation.
Manage the monthly payroll and report whilst maintaining all the data accurately and
in confidence.
Liaise with local government, authorities, agencies and statutory bodies in
relation to regulatory compliance.
Assist in the development and implementation of HR policies and procedures.
Coordinate the recruitment activities, including job posting, sourcing candidates,
interviewing and new employee on board procedures.
Manage with agents in sourcing of foreign workers and oversee other related
matters such as renewal of permit, welfare, accommodation, disciplinary issues
etc.
Provide HR expertise to other department heads for staff counselling and
grievances, terminations, and other employee related matters.
To assist in conducting investigations and domestic inquiries upon receipt of
complaints or reports on indiscipline.
Responsible for employee engagement activities by organising events for the
company.
Provide the necessary confidential administrative support for MD including office
administration functions.
Manage overall office and factory administration including overseeing the
outsourced security guards.
Perform ad-hoc or any other tasks assigned by Management from time to time
Requirements
Degree/Diploma in Human Resources, Business Administration or related field.
At least 6-8 years of experience in the HR field and out of which at least 3 years
in managerial capacity in the manufacturing environment.
Excellent interpersonal and communication skills; good command in both English and
Bahasa Malaysia
Dynamic individual and proven record of being a successful HR practitioner.
Strong knowledge in Employment Act, Malaysia Labour Law and other related
legislation.
Ability to work independently and is a highly self-motivated individual
Good MS-Office skills (Excel, PPT)
Duties and Responsibilities
1. To assist Manager (Admin) on the company’s day-to-day general administration.
2. To implement all policies, activities, procedures, instructions as relevant and required by the
Quality, Safety, Health & Environmental system
3. To implement the QSHE Management System in the department.
4. To provide and demonstrate the leadership and commitment for the overall implementation of the QSHE management system in the department.
5. To take accountability for the effectiveness of the QSHE management system in the department.
6. To ensure that the QSHE management system conforms to the ISO 9001, ISO 14001 and ISO 45001 standards in the department.
7. To take overall responsibility for prevention of work-related injury and ill health as well as providing safe and healthy workplaces and activities at head office.
8. To promote use of process approach, risk-based thinking and life cycle perspective in the
department.
9. To promote customer focus and improvement in the department.
10. To determine risks, opportunities and plan actions and ensure they are implemented.
11. To report on performance of QSHEMS including QSHE performance in the department to the top management.
12. To comply client and legal and other requirements applicable to the head office and branch office.
13. To assist superior in establishing HIRADC for head office and branch office.
14. To ensure that departments in head office and branch office are implementing OSH operational control.
15. To handle general LPKP permit.
16. To purchase office equipment / stationary for HQ / Site office.
17. To renew monthly road tax for HQ / Site Office vehicles.
18. To coordinate and conduct interview for clerical staff.
19. To handle coordination work with site office for admin matters / documents.
20. To make recommendations to Quality, Safety, Health & Environmental Unit from time to time on ways to improve relevant business processes / procedures.
21. To undertake any and all other duties and responsibilities as so instructed by the superior.
Responsible for the overall system support related to inventory control and process, which includes spot checks on outbound loading, cycle count, put-away audit, empty location audit, damaged stocks control and documentation checks.
Monitoring and reporting on daily cycle count result, put-away audit, empty location audit and outbound audit with findings.
Work closely with IT Department for any system implementation or system problem such as failure while EDI order.
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Manage the full spectrum of the Human Resources and Admin department, including but not limited to Recruitment, Compensation & Benefit, Training & Development, Employee Relation and Industrial Relation.
Manage the monthly payroll and report whilst maintain all the data accurately and in confidential.
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To lead and manage human resources, administration and IT Support agenda within Samaiden Group of Companies.
Assist in overall accountability and management of Human Resources, administration and IT strategies and processes with the support of business units where appropriate.
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To liaise with Sales & Marketing department, Solicitors, Purchasers, End-financiers for sales documents, loan documents, billing and collection.
To execute all sales administration and credit control functions in accordance with the terms and conditions of the Sale Purchase Agreement and Standard Operating Procedure of the company in order to achieve high level of operational work efficiency and customer satisfaction.
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Supporting both the Senior Manager, Human Resources and Senior Manager, Corporate Services, the Assistant Manager, Human Resources and Administration will be involved in the full employee experience cycle and support the company’s business as well as providing support in various aspects of office administration operations. He / She will establish himself/herself as a trusted HR team member to the group of company’s offices. This position will communicate and interact across all functions and at all levels.
Supporting both the Senior Manager, Human Resources and Senior Manager, Corporate Services, the Assistant Manager, Human Resources and Administration will be involved in the full employee experience cycle and support the company’s business as well as providing support in various aspects of office administration operations. He / She will establish himself/herself as a trusted HR team member to the group of company’s offices. This position will communicate and interact across all functions and at all levels.
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