Job Title: Registrar’s Office Executive (Multiple Openings)

Department: Registrar’s Office
Employment Type: Full-Time
Level: Open to Fresh Graduates

Available Positions:

Visa Unit Executive
Program Coordinator
Exam Unit Executive
Quality Assurance & Audit Executive
Admin Executive

About the Role

The Registrar’s Office is seeking motivated and detail-oriented fresh graduates to support academic administration and student services. Successful candidates will assist in managing academic records, examinations, compliance, and administrative operations while ensuring efficient service delivery to students, faculty, and external stakeholders.

General Responsibilities (Applicable to All Roles)

Support daily operations of the Registrar’s Office in accordance with institutional policies
Maintain accurate records, databases, and documentation
Coordinate with academic departments, students, and external agencies
Ensure compliance with academic regulations, procedures, and deadlines
Prepare reports, letters, and official documents
Provide professional and timely customer service to students and staff
Perform other duties as assigned by supervisors

Role-Specific Responsibilities

1. Visa Unit Executive

Assist in processing student visa applications, renewals, and cancellations
Prepare and verify visa-related documentation and records
Liaise with immigration authorities and relevant government agencies
Track visa status and ensure compliance with immigration regulations
Respond to visa-related inquiries from students

2. Program Coordinator

Support coordination of academic programs and course schedules
Assist with student enrollment, registration, and program progression
Coordinate communication between faculties, students, and Registrar’s Office
Maintain program records and academic calendars
Support academic events, orientations, and program reviews

3. Exam Unit Executive

Assist in examination planning, scheduling, and logistics
Support preparation of exam timetables and venue arrangements
Ensure proper handling of examination materials and records
Assist in processing exam results, transcripts, and grade reports
Ensure compliance with examination policies and procedures

4. Quality Assurance & Audit Executive

Support quality assurance processes and academic audits
Assist in data collection, documentation, and reporting for accreditation
Monitor compliance with academic and regulatory standards
Support continuous improvement initiatives within the Registrar’s Office
Maintain audit records and follow-up documentation

5. Admin Executive

Provide general administrative support to the Registrar’s Office
Handle correspondence, filing, and office documentation
Schedule meetings and prepare minutes and reports
Support procurement, inventory, and office coordination
Assist in day-to-day operational and clerical tasks

Requirements

Bachelor’s Degree in any relevant field (fresh graduates are encouraged to apply)
Good organizational and time management skills
Strong attention to detail and accuracy
Good communication skills in English (written and spoken)
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Ability to work independently and as part of a team
Willingness to learn and adapt in a fast-paced academic environment

Why Join Us

Fresh graduate–friendly environment with structured training
Exposure to academic administration and regulatory processes
Opportunities for professional growth and career development
Supportive and collaborative workplace
Prefer can start immediately

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,300.00 - RM2,800.00 per month

Benefits:

Health insurance

Work Location: In person

City University Malaysia

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