Job Purpose:

The Personal Assistant (PA) will provide comprehensive administrative support to the Director and a senior lady professional, ensuring their daily schedules and tasks are effectively managed. This role requires a high level of organization, discretion, and attention to detail, as well as the ability to handle sensitive information with the utmost confidentiality.
This position is suitable for fresh graduates or junior candidateswho are eager to learn and gain exposure in thebanking and insurance / financial services environment.

Job Responsibilities:

• Manage and coordinate calendars, ensuring schedules are up to date, prioritized, and well organized.
• Coordinate and schedule meetings, conferences, and travel plans, ensuring all logistics are handled efficiently.
• Prepare materials for meetings, including agendas, reports, and presentations.
• Act as a primary point of contact between senior management and internal / external stakeholders.
• Screen and manage calls and emails, responding or escalating on behalf of senior management when appropriate.
• Handle confidential information and correspondence with professionalism and discretion.
• Arrange business travel, including flights, accommodations, and ground transportation.
• Prepare travel itineraries, ensuring schedules align with professional commitments.
• Organize internal and external meetings, conferences, and events.
• Ensure meeting logistics are in place, including technology setup, agendas, and follow-ups.
• Prepare reports, presentations, and correspondence as required.
• Provide professional personal assistance as needed, including managing appointments and reminders.
• Assist in various projects by providing administrative support, basic research, and follow-up on action items.
• Maintain a high level of confidentiality in all dealings with sensitive information and documentation.
• Exhibit professionalism, respect, and discretion in all interactions.

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