- Toa Payoh Central Region (Singapore) Singapore
Full Time Receptionist with Administrative Support Jobs, Salary up to SGD 3,000 in V-SWIFT PTE. LTD. Central Region (Singapore) - Maukerja
Receptionist with Administrative Support
V-SWIFT PTE. LTD.
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Job Description
Responsibilities
- To perform customer service duty (mindset has to meet the realist challenges and demands of a Primary School setting).
- To answer phone calls, manage visitors, take messages, respond to enquiries and provide general useful information (in a very dynamic environment where calls are volumous).
- To be able to use school equipment such as photocopiers and scanners.
- To handle daily varied demands and queries from parents / pupils / vendors / staff etc.
- To call pupils absentees and to check with parents on their child’s status every morning.
- To call pupils to convey messages during ad-hoc / special events.
- To render first level assistance (eg. Issuing Fever Patch and Cold Pack) to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.
- To key in Incident report via IPAD using FORMSG.
- To handle / support situation when pupils vomit, soil their clothes, issuing of uniforms, need sewing of buttons and zips on uniform, arrange snacks etc.
- To key in latecomer/early dismissal details in IPAD for student attendance.
- To possess basic knowledge and working proficiency in Microsoft Office applications.
- To assist in the counting & sorting / distribution of brochures or leaflets/items to the teachers and pupils.
- To handle outgoing mail, including pasting stamps and posting letters.
- To key in incoming mail records in Excel for tracking.
- To assist in the School Breakfast coupons compilation if required.
- To maintain the forms cabinet under the receptionist in the office. All forms must be current and replenished constantly.
- To manage the delivery of supplies and equipment and contact the teacher in charge to collect the delivered items.
- To get the relevant staff who is appointed as the Goods Acceptance Officer to sign on the delivery order.
- To assist in printing of documents from shared drive
- To assist in shredding of documents.
- To monitor and record students who need to use the school phone.
- To handle students’ lost and found personal belongings (eg. Wallet, pencil case and POSB smart buddy watch)
- To support any other general administrative duties as and when required.
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