Full Time Contract Administrator Jobs, in Trees Engineering Federal Territory - Maukerja

Manage contractual correspondence, track obligations, administer variations, maintain claim records, and coordinate contractor documentation.

The Contract Administrator role supports contract administration throughout project execution for the MIRI ORF + TL7 project. Responsibilities include:

• Reviewing contract terms, scope of work, deliverables, and administrative requirements to support project execution.
• Monitoring contractual obligations, submission deadlines, and outstanding actions.
• Maintaining contract registers and tracking key milestones, notices, approvals, and deliverables.
• Identifying contractual issues and escalating matters requiring project or commercial review.
• Preparing and coordinating contractual letters, notices, clarification requests, and responses, ensuring accuracy and timeliness.
• Maintaining a traceable correspondence register including response deadlines and action status.
• Recording meeting discussions, instructions, and commitments relevant to contractual matters.
• Maintaining variation and change-order registers tracking submissions, supporting documents, review status, and approvals.
• Coordinating with project teams to document changes to scope, schedule, or cost.
• Compiling supporting records such as instructions, correspondence, progress information, and cost breakdowns.
• Following up on outstanding information and approvals to support timely assessment and closure.
• Compiling and organizing documentation supporting contractual claims and responses.
• Maintaining records of events, instructions, delays, and changes with contractual or commercial implications.
• Assisting project and commercial teams in reviewing claim submissions and identifying documentation gaps.
• Maintaining clear records of contractual decisions, agreed changes, and unresolved commercial matters.
• Checking contractor submissions for completeness against contractual requirements.
• Coordinating review and follow-up of contractor deliverables with internal teams.
• Working with procurement, project, and commercial teams to resolve documentation discrepancies and outstanding actions.
• Supporting contract close-out by consolidating final correspondence, approved changes, and outstanding contractual items.

Requirements include

• relevant experience in contract administration, contracts engineering, or commercial support during project execution
• working knowledge of contractual terms, obligations, notice requirements, and change-control procedures
• experience handling contractual correspondence, variations, change orders, and claims documentation
• ability to review contractor submissions and identify missing or inconsistent information
• strong recordkeeping, written communication, organizational skills, and attention to detail
• ability to manage competing deadlines and coordinate across contractors and internal teams

Preferred experience includes supporting oil & gas, energy, construction, or EPC projects; exposure to contractor or subcontractor administration within multidisciplinary project teams; and experience supporting claims assessment, commercial reporting, and contract close-out.

• Relevant experience in contract administration, contracts engineering or commercial support during project execution
• Working knowledge of contractual terms, obligations, notice requirements and change-control procedures
• Experience handling contractual correspondence, variations, change orders and claims documentation
• Ability to review contractor submissions and identify missing or inconsistent information
• Strong recordkeeping skills, including maintaining contract registers, correspondence logs and variation trackers
• Ability to interpret contract documents and communicate contractual requirements clearly
• Strong written communication, organisational skills and attention to detail
• Ability to manage competing deadlines and coordinate effectively across contractors and internal teams