Full Time Administrative Assistant Jobs, Salary up to MYR 2,500 in Apex Dynamic Solutions Sdn. Bhd. Pulau Pinang - Maukerja

Job Requirements

• Minimum SPM / Diploma / equivalent qualification.
• Prior experience in administrative or secretarial roles is an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Able to handle multiple tasks and meet deadlines.
• Good communication skills and ability to liaise with different departments.
• Able to maintain confidentiality and professionalism at all times.

Preferred Personal Attributes

• Smart and quick-thinking, able to understand instructions and adapt to changing priorities.
• Cheerful and approachable, contributing to a positive working environment.
• Energetic and proactive, with initiative to assist when needed.
• Positive-minded with a constructive attitude.
• Efficient and well-organized in handling tasks.
• Detail-oriented and careful in document handling.
• Reliable and trustworthy, especially with confidential matters.

Job Responsibilities

• Provide administrative and secretarial support to the Executive Assistant in managing matters related to the Director.
• Assist in preparing, formatting, printing, and organizing documents, reports, and presentation materials.
• Maintain proper filing systems for executive documents, contracts, and correspondence (both physical and digital).
• Assist in preparing meeting materials, agendas, and supporting documents.
• Coordinate meeting logistics including meeting room setup, document preparation, and refreshments if required.
• Assist in managing and organizing documents related to the Director’s business activities.
• Handle courier arrangements, document dispatch, and incoming deliveries related to management matters.
• Assist in compiling reports, summaries, and information as required by the Executive Assistant.
• Maintain proper records and tracking of important documents and files.
• Assist in preparing travel documents, itineraries, and supporting materials for business trips.
• Support the Executive Assistant in organizing business-related information and documentation.
• Assist with document scanning, copying, and digital record keeping.
• Monitor and maintain office supplies for executive and meeting purposes.
• Liaise with internal departments to collect information or documents when required.
• Ensure confidentiality and proper handling of sensitive documents and information.
• Support general administrative tasks to ensure smooth operation of executive-level matters.
• Perform any other duties assigned by the Executive Assistant.

• Annual Leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF
• EIS
• Annual Bonus
• Training Provided