Full Time Executive Secretary Jobs, in Agensi Pekerjaan Talent Recruit Melaka - Maukerja

Bachelor's Degree in Business Administration, Management, Public Administration, Public Relations, or related field

Minimum 2 years of experience in secretariat, executive support, or administrative roles

Experience in corporate, non-profit organizations, associations, or governance related environments is an advantage

Strong organizational and coordination skills

Excellent written and verbal communication skills (English; Mandarin is an
advantage)

High level of integrity, discretion, and professionalism

Ability to manage multiple tasks and work under pressure

Strong attention to detail and follow-through

Support senior leadership in coordinating organizational strategies, plans, and key initiatives

Act as a central liaison between internal departments, committees, and external stakeholders

Monitor progress of key projects and follow up on action items to ensure timely
execution

Oversee and ensure proper management of meetings, including Annual General Meetings (AGM), council/committee meetings, and special sessions

Ensure compliance with organizational constitution, policies, and governance
practices

Provide secretariat support to leadership in policy implementation and decision tracking

Coordinate meeting schedules, prepare agendas, and ensure readiness of
meeting materials

Oversee preparation and accuracy of minutes, reports, and official documents

Maintain proper documentation, records, and filing systems

Provide direct administrative support to senior leadership (e.g., calendar management, travel arrangements, correspondence)

Ensure smooth day-to-day administrative operations of the secretariat office

Draft official letters, reports, and announcements in a timely and professional manner