Full Time Executive Assistant (Senior Leadership Support) Jobs, salary up to MYR 5,000 in Agensi Pekerjaan Talent Recruit Sdn Bhd Bandar Kuala Lumpur - Maukerja

• Minimum Diploma/Degree in Business Administration, Management or related field.

• Minimum 6 years of relevant administrative or executive support, preferably supporting senior-level managers.

• Strong organizational, planning, and prioritization skills, with the ability to manage multiple tasks proactively and anticipate needs.

• Self‑starter with a high level of initiative, confidence, and ownership of responsibilities.

• Proven ability to manage confidential and sensitive information with discretion, diplomacy, and sound judgement.

• Experience utilizing AI-powered tools and platforms to automate data analysis and apply prompts to improve the quality of reports and data

• Experience analyzing data, identifying trends, patterns and anomalies

• Excellent written and verbal communication skills, with the ability to engage professionally with senior leaders and diverse stakeholders.

• Proficiency in MS Word, Excel, PowerPoint, and corporate systems such as SharePoint and enterprise resource planning tools.

Communications Support

• On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.

• Communicate sensitive information to higher level managers.

• Provide routine information pertaining to the work of the division/office.

• Draft responses to written inquiries on routine questions.

• Coordinate responses to sensitive inquiries.

• Follow up on established deadlines and ensure timely submissions by staff of reports, correspondence and other documents.

Administrative Support

• Maintain the supervisor's calendar and arrange meetings.

• Organize official travel on behalf of supervisor.

• Preparing briefing materials for official trips or meetings.

• Prepare documentation for the supervisor's signature reviewing for style, factual and grammatical accuracy.

Operations Support

• Supports capacity development activities and conferences by making logistical arrangements, through engaging with facilitators, caterers and hosts.

• Maintains and updates a system which monitors the absence of staff.

• Supports management of administrative supplies, office equipment, and updating the inventory of items.

Capabilities:

Project Management

• Create project plans, objectives and deliverables

• Track and organize resources like time, budget, and team efforts

• Identify and report potential risks for further guidance

Collaboration

• Navigate organizational dynamics and adapt behavior to respond to different situations

• Choose appropriate words, tone and tailors' messages respectfully and persuasively to suit different audiences

• Write clear, concise and well-structured reports and documents using appropriate language

• Pay close attention to what others are saying, asking questions for clarification

• Present ideas and information clearly in front of groups

Problem Solving

• Analyze data, identify trends, patterns and anomalies

• Evaluate information, analyze problems, identify underlying causes and risks

• Summarize and communicate findings, focusing on actionable insights to support decision-making

• Make decisions in time-sensitive situations, even with incomplete information

• Assess the potential impact of solutions (costs, benefits and risks)

Digital Dexterity

• Utilize AI-powered tools and platforms to automate data analysis

• Apply prompts to improve the quality of reports and data, ensuring alignment with internal regulations and policies

• Use specialist technology business systems and software

• Analyze and summarize data from various business systems to generate reports and insights.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO