Full Time Assistant Company Secretary Jobs, salary up to MYR 8,000 in Ticco Success Sdn Bhd Petaling Jaya - Maukerja

Requirements

• Diploma/Degree in Corporate Administration, Business Administration, Law, Accounting, Finance or a related field.

• Professional qualification or relevant company secretarial experience will be an advantage.

• Minimum 3–5 years of relevant company secretarial experience, preferably in a corporate or group environment.

• Good knowledge of the Companies Act 2016, SSM requirements and corporate governance practices.

• Experience with SSM online filing and statutory compliance matters.

• Strong attention to detail and ability to manage statutory deadlines.

• Good written and verbal communication skills.

• Able to maintain strict confidentiality and handle sensitive corporate information.

• Organised, responsible, independent and able to work with minimal supervision.

Job Summary

The Company Secretary is responsible for ensuring that the Company complies with all applicable corporate, statutory and regulatory requirements. The role provides professional support to the Board of Directors and management on corporate governance, statutory filings, company records, resolutions and other corporate secretarial matters.

Key Responsibilities

A. Corporate Secretarial & Statutory Compliance

• Maintain and update the Company’s statutory registers, records and corporate documents.

• Ensure timely preparation and submission of statutory returns, notifications and filings with Suruhanjaya Syarikat Malaysia (SSM).

• Prepare and lodge documents relating to changes in directors, shareholders, registered office, business activities, shareholding and other corporate matters.

• Ensure compliance with the Companies Act 2016 and other applicable laws and regulations.

• Monitor statutory deadlines and ensure all required filings are completed accurately and on time.

• Maintain proper records of the Company’s constitution, resolutions, registers and other statutory documents.

B. Board & Shareholder Matters

• Coordinate and arrange Board of Directors’ and shareholders’ meetings.

• Prepare notices, agendas, minutes and resolutions for Board and shareholders’ meetings.

• Prepare and circulate written resolutions for directors and shareholders when required.

• Maintain proper records of Board and shareholders’ decisions and resolutions.

• Advise the Board and management on corporate governance requirements and procedural matters.

C. Corporate Governance

• Provide guidance to directors and management on statutory and corporate governance requirements.

• Ensure the Company follows proper procedures for corporate approvals and decision-making.

• Monitor changes in relevant legislation and regulatory requirements and advise management accordingly.

• Maintain confidentiality of all corporate, financial, shareholder and management information.

D. Company Records & Documentation

• Maintain an organised and up-to-date corporate secretarial filing system.

• Safekeep original corporate documents, certificates, resolutions and statutory records.

• Maintain records of directors, shareholders and beneficial ownership information as required.

• Ensure corporate documents are properly prepared, signed, dated and filed.

E. Advisory & Management Support

• Provide corporate secretarial advice to management and directors on company-related matters.

• Assist with company restructuring, share transfers, allotments, changes in directors and other corporate exercises.

• Liaise with external auditors, legal advisers, bankers, tax agents and other professional advisers when required.

• Assist management in preparing corporate documentation for banking, financing, licensing, investment and other business requirements.

F. Group & Subsidiary Companies

• Coordinate and oversee corporate secretarial matters for subsidiaries, associated companies and related entities, where applicable.

• Ensure statutory records and filing requirements are maintained consistently across the group.

• Monitor statutory compliance deadlines for all relevant entities.

Additional Duties

• Assist in company incorporation, registration and cessation of business activities where required.

• Assist with preparation of documents for opening or closing of branches and outlets.

• Support corporate due diligence and company information requests.

• Perform any other corporate secretarial or administrative duties assigned by the Board or Management.

Key Competencies

• Corporate governance and statutory compliance

• Strong documentation and record-keeping skills

• Attention to detail and accuracy

• Time management and deadline management

• Professional communication skills

• Confidentiality and integrity

• Problem-solving and analytical skills

• Ability to liaise effectively with directors, management and external professionals

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Training Provided