Full Time Secretary Jobs, in Microtree Selangor - Maukerja

Job Summary

The Operation Assistant / Admin Assistant is responsible for supporting daily operational and administrative activities, with a primary focus on processing customer orders, generating supplier purchase orders, coordinating deliveries, maintaining records, and ensuring accurate documentation. The role requires strong organizational skills, attention to detail, and effective communication with customers, suppliers, and internal departments.

Education

• Diploma or Certificate in Business Administration, Operations Management, Supply Chain Management, or related fields.

• Fresh graduates are encouraged to apply.

Experience

• Minimum 1-2 years of experience in administration, operations, order processing, or purchasing is an advantage.

• Experience using accounting systems is preferred. Eg., Autocount System.

Skills & Competencies

• Good organizational and time management skills.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.

• Ability to multitask and work under deadlines.

• Basic knowledge of purchasing and inventory processes.

Customer Order Processing

• Receive and review customer Purchase Orders (POs).

• Verify order details including product specifications, quantities, pricing, and delivery requirements.

• Prepare and issue Sales Orders (SO) in the company's accounting system.

• Coordinate with relevant departments to ensure timely order fulfillment.

• Follow up on pending orders and update customers on delivery status.

• Maintain accurate customer order records and documentation.

Supplier Purchase Order Processing

• Prepare and issue Purchase Orders (POs) to suppliers based on customer requirements and stock needs.

• Liaise with suppliers regarding order confirmation, pricing, availability, and delivery schedules.

• Monitor outstanding supplier orders and expedite delivery when necessary.

• Verify supplier invoices and supporting documents against Purchase Orders and Delivery Orders.

• Maintain updated supplier files and purchasing records.

Coordination & Documentation

• Coordinate with Sales, Accounts, and Project teams to ensure smooth order fulfillment.

• Prepare and maintain operational documents such as:

  • Sales Orders (SO)

  • Purchase Orders (PO)

  • Delivery Orders (DO)

  • Goods Received Notes (GRN)

  • Invoices

• Ensure proper filing and record management for operational documents.

• Update reports and records in a timely and accurate manner.

Administrative Support

• Handle general administrative duties including data entry, document preparation, filing, and correspondence.

• Answer customer and supplier inquiries professionally and promptly.

• Assist in preparing monthly operational reports.

• Maintain office records and support departmental administrative requirements.

• Perform other duties assigned by management from time to time.

• EPF
• SOCSO
• Company sports activities.
• Company trips and team-building activities.
• Medical and insurance coverage.
• Career development and training opportunities.
• Friendly and collaborative team.
• Annual Leave