Full Time Admin - Finance Executive Jobs, Salary up to SGD 2,800 in DESIGN BUSINESS CHAMBER PTE. LTD. - Maukerja

Job Title: Admin & Finance Executive

Salary: $2,500 to $2,800 per month (commensurate with experience and qualifications)

Location: Singapore Working Days: Monday to Friday (5-day work week)

About DBCS

Design Business Chamber Singapore (DBCS) is a leading multidisciplinary design business chamber that champions design as a strategic driver of business innovation and growth. Through industry partnerships, programmes, and initiatives, DBCS connects businesses, designers, and industry stakeholders to strengthen Singapore's design ecosystem.

The Opportunity

DBCS is seeking a detail-oriented, self-motivated, and highly organised admin & finance executive to provide crucial support to our team. This role is ideal for someone who possesses excellent communication skills and can proactively manage a variety of administrative tasks to ensure the smooth operation of our business.

Key Responsibilities1. Administrative Support

• Manage and organise digital files and documents, ensuring easy accessibility and proper version control.
• Regularly clean up and maintain shared digital folders to ensure a streamlined and clutter-free workspace.
• Prepare, format, and edit documents, presentations, and reports as required.
• Handle general email correspondence and enquiries, directing them to the appropriate team members.
• Assist with data entry and maintain various databases and spreadsheets.
• Coordinate and schedule internal and external meetings, including sending invitations and managing RSVPs.
• Take accurate meeting minutes and distribute them promptly.

2. Membership Management

• Efficiently manage requests for renewals and enquiries.
• Regularly review and clean up outdated or inactive membership records to maintain an accurate and organised database.
• Handle backend membership systems (e.g., Glue Up), including updating records, troubleshooting issues, and generating reports when needed.

3. Finance & Accounts Administration

• Assist with processing and tracking invoices, payments, reimbursements, and expense claims.
• Maintain accurate financial records, payment trackers, and supporting documentation.
• Liaise with external accountants and vendors on invoices, payment status, and outstanding balances.
• Support monthly payment processing by compiling invoices and preparing payment documentation for review and approval.
• Assist with payroll administration, including maintaining payroll records, compiling relevant information, and coordinating with the appointed accountant.
• Support basic financial reconciliation, expense tracking, and preparation of financial reports when required.
• Ensure financial documents are properly organised and submitted in accordance with internal procedures.

4. Communication & Coordination

• Serve as a primary point of contact for internal and external stakeholders for administrative matters.
• Facilitate effective communication flow within the team, including sharing updates and announcements.
• Assist in coordinating team events, virtual gatherings, or physical meetups in Singapore (infrequently).

5. Travel & Logistics (Occasional)

• Assist with simple travel arrangements (flights, accommodation) and visa applications for team members when required.
• Process and compile expense reports and invoices, ensuring adherence to company policies.

6. Ad-Hoc Projects

• Undertake special projects and ad-hoc tasks as assigned by management.

Requirements

• Experience: Proven experience (minimum 1–2 years) as an admin & finance executive or in a similar role.
• Technical Proficiency:
• Highly proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong familiarity with communication and collaboration tools (e.g., Google Workspace, Zoom).
• Experience with accounting software such as Xero is a strong advantage.
• Experience with project management software is a plus.
• AI Tools: Interest in and some hands-on experience using AI tools to improve productivity, streamline administrative tasks, and support day-to-day work.
• Organisational Skills: Exceptional organisational and time management skills, with the ability to prioritise tasks and manage multiple projects simultaneously.
• Communication: Excellent written and verbal communication skills in English, with a keen eye for detail and accuracy.
• Proactiveness & Independence: Ability to work independently with minimal supervision, take initiative, and solve problems proactively.
• Adaptability: Comfortable working in a fast-paced, evolving environment and adapting to new tools and processes quickly.
• Discretion: High level of professionalism and discretion when handling confidential information.

Personal Attributes

• A good, positive, and humble attitude with a willingness to learn.
• Ability to work independently and collaboratively as a good team player.
• Good organisational skills and ability to prioritise tasks.
• Creative thinking abilities and problem-solving skills.
• Ability to effectively manage multiple projects in a fast-paced environment.

DBCS Benefits

• 5-day work week (Monday to Friday).
• Work-life balance.
• Opportunities for professional development and growth.
• A collaborative and supportive company culture.

To Apply

Please submit your resume and a cover letter outlining your relevant experience and why you are interested in an Admin & Finance Executive role with DBCS.

In your cover letter, please highlight your experience with administrative work tools, organisational skills, and ability to manage your time effectively.

Pay: $2,500.00 - $2,800.00 per month

Benefits:

• Professional development

Work Location: In person