Full Time Buyer Jobs, in Airswift Federal Territory - Maukerja

Job Title: Buyer

Duration: 2 years

Location: Kuala Lumpur, Malaysia

Key Responsibilities

Procurement & Sourcing

• Prepare and issue Request for Quotations (RFQs) for goods and services in accordance with approved procurement strategies, policies, and procedures.
• Source, evaluate, and recommend suppliers based on commercial, technical, quality, and delivery requirements.
• Analyze vendor quotations and commercial proposals to ensure project requirements, budgets, and schedules are achieved.
• Conduct commercial bid evaluations and support supplier selection processes.

Contract & Commercial Management

• Prepare, review, and administer Purchase Orders (POs) and related contractual documentation.
• Negotiate commercial terms and conditions with suppliers while safeguarding company interests.
• Manage supplier deviations, contract amendments, variations, and commercial clarifications.
• Support the resolution of claims, disputes, and commercial issues throughout project execution and post-project phases.
• Maintain warranty documentation and support warranty claims in accordance with contractual requirements.

Vendor & Stakeholder Management

• Develop and maintain effective relationships with suppliers and key stakeholders.
• Participate in vendor performance evaluations and supplier management initiatives.
• Coordinate closely with Engineering, Project Management, Construction, Logistics, QA/QC, and Project Controls teams to ensure procurement requirements are aligned with project objectives.
• Support confidentiality and non-disclosure agreement administration with suppliers and external parties where required.

Cost, Schedule & Risk Management

• Monitor procurement schedules and supplier performance to ensure timely delivery of equipment and materials.
• Identify procurement risks and recommend mitigation measures to minimize project impacts.
• Track and manage procurement activities against project budgets and timelines.
• Support change management activities and assess commercial impacts arising from project changes.

Documentation & Compliance

• Ensure procurement activities comply with company policies, procedures, and governance requirements.
• Maintain accurate procurement records, supplier files, and contract documentation.
• Prepare procurement reports, evaluation summaries, and management updates as required.
• Ensure proper documentation and audit readiness throughout the procurement lifecycle.

Key Challenges

• Managing procurement schedules to support demanding project timelines.
• Securing competitive pricing while maintaining quality and delivery requirements.
• Coordinating multiple stakeholders and suppliers across different locations.
• Managing variations, claims, and contractual issues during project execution.
• Ensuring compliance with procurement governance and documentation requirements.

Stakeholder Management

Internal Stakeholders

• Project Management Team
• Engineering Team
• Construction Team
• Planning & Scheduling Team
• QA/QC Team
• Logistics Team
• Project Controls Team
• Finance Team
• Legal & Contracts Team

External Stakeholders

• Vendors and Suppliers
• Service Providers
• Manufacturers
• Contractors
• Logistics Providers
• Inspection Agencies
• Regulatory Authorities
• Clients

Requirements

Experience

• Minimum 5 years of experience in procurement, purchasing, supply chain, or commercial functions within project-based industries.
• Minimum 2 years of experience supporting EPCC projects.
• Proven experience procuring equipment, materials, and services for major projects.
• Familiarity with procurement processes, contract administration, and supplier management.
• Knowledge of customs procedures, import/export requirements, and logistics processes is an advantage.
• Strong experience in commercial evaluations, negotiations, and contract management.

Education

• Bachelor's Degree in Engineering, Business Administration, Management, Supply Chain Management, Procurement, or a related discipline.

Technical Competencies

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of ERP systems such as SAP is an advantage.