Full Time Executive Assistant to Business Owner Jobs, in YuBake Federal Territory - Maukerja

We’re Hiring: Executive Assistant to the Co-Founder | YuBake

I’m looking for a proactive, organised Executive Assistant with business experience, a start-up spirit and an entrepreneurial mindset to work closely with me in managing and growing YuBake, our e-commerce, cakes and festive gifting business.

This role combines executive support, business coordination and project execution, with opportunities to contribute to marketing and design. You’ll help turn ideas into action, coordinate across teams and keep important business matters moving.

Location: Kuchai Lama, Kuala Lumpur

What you’ll do

• Organise meetings, priorities, action items and follow-ups.

• Turn discussions and business ideas into practical plans with clear owners and deadlines.

• Coordinate with operations, sales, marketing and customer service teams to deliver projects.

• Follow up on supplier, stock and delivery issues, and flag risks with suggested solutions.

• Support festive campaigns, product launches and business development initiatives.

• Liaise with suppliers, business partners and corporate customers, including enquiries, proposals and commercial discussions.

• Research opportunities, compare quotations and prepare information to support business decisions.

• Prepare reports, presentations, meeting notes and business correspondence.

• Support marketing execution, content coordination and the creation or adaptation of promotional visuals, catalogues and presentation materials.

• Improve workflows and documentation, and handle sensitive information with discretion.

Who we’re looking for

• Someone with hands-on experience in business operations, project management, commercial coordination or executive support with substantial business exposure.

• Experience dealing directly with suppliers, customers, partners and management—not just arranging meetings, but helping business matters reach completion.

• Good business judgment, with the ability to understand costs, timelines, customer needs and commercial priorities.

• A confident communicator who can discuss business matters professionally and follow up across teams.

• Strong organisation, attention to detail and ownership of outcomes.

• A start-up spirit: adaptable, resourceful, hands-on and comfortable working in a growing business.

• An entrepreneurial mindset: spots opportunities, solves problems and turns ideas into practical action.

• Comfortable using spreadsheets, presentations and digital collaboration tools.

• Marketing experience and hands-on design skills using Canva, Illustrator or Photoshop would be an advantage.

• Experience in e-commerce, F&B, retail or gifting is a plus.

Why join YuBake?

You’ll work directly with the co-founder, gain exposure to business decisions and contribute to projects with visible results. We welcome someone who brings experience, asks thoughtful questions and offers practical ideas.

There’s room to take on greater responsibility as your capabilities and the business grow.

Send me your CV via LinkedIn message, along with a brief introduction and an example of a business project or challenge you personally handled. If you have marketing or design work to share, feel free to include it.

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