Full Time Account and Finance Executive Jobs, Salary up to MYR 4,000 in Upgrowth HR WP Kuala Lumpur - Maukerja

Summary

The Executive, Finance will manage UpGrowth’s day-to-day finance administration from the office and coordinate closely with Group Finance at the investor’s office. This role will help ensure that UpGrowth’s sales, expenses, invoices and budget information are recorded accurately and shared with the right people on time. The person should be organised, responsible and comfortable following up with internal teams and Group Finance.

Requirement

• Diploma or degree in Finance, Accounting, Business Administration or a related field.

• Experience in finance administration, accounts or bookkeeping is preferred.

• Comfortable using accounting software, spreadsheets and Microsoft Office or Google Workspace.

• Good understanding of invoicing, expense recording and basic financial reporting.

• Strong attention to detail, organisation and follow-through.

• Able to communicate clearly and follow up with internal teams and Group Finance.

• Reliable and discreet when handling confidential financial information.

What Success Looks Like

Invoices are issued accurately and on time.

Sales and expenses are recorded promptly, with complete supporting documents.

Budget tracking is kept current, and significant variances are raised early.

Group Finance receives accurate information and reports within agreed timelines.

UpGrowth’s finance records are organised, traceable and ready for review.

The Mindset That Fits UpGrowth

Ownership: You take responsibility from instruction to completion.

Proactiveness: You anticipate what is needed and act before matters become urgent.

Clarity: You communicate updates, risks and next steps in a simple and timely way.

Resourcefulness: You investigate, propose solutions and keep moving when information is incomplete.

Accountability: You follow up respectfully but firmly and do not allow commitments to disappear.

Growth mindset: You welcome feedback, learn quickly and continuously improve how work gets done.

Responsibilities

Invoicing and Sales Records

• Prepare and issue sales invoices, credit notes and other finance documents based on approved information.

• Maintain an updated sales and invoicing tracker, including client, service, amount, SST treatment, invoice status and payment status.

• Follow up on missing information, invoice approvals and outstanding payments.

• Coordinate with the relevant teams to ensure completed services and sales are recorded and invoiced correctly.

Expense and Payment Administration

• Record and categorise company expenses, ensuring each entry is supported by the required documents and approvals.

• Check staff claims, supplier invoices and payment requests for completeness before submitting them for approval or processing.

• Maintain an updated expense and payment tracker.

• Coordinate with Group Finance on payment processing, supporting documents and payment status.

• Monitor petty cash and ensure supporting documents are properly filed.

Budget and Financial Monitoring

• Assist with preparing and updating the company’s budget and forecast.

• Monitor actual income and expenses against budget, and highlight significant variances or potential cash flow concerns.

• Maintain monthly financial trackers and prepare summaries for management review.

• Follow up with department heads for sales, expense and budget information.

Liaison with Group Finance

• Act as the main finance administration contact between UpGrowth and Group Finance.

• Submit finance documents and reports to Group Finance within agreed timelines.

• Follow up on queries, reconciliations, payments and reporting matters.

• Keep UpGrowth’s finance records organised and readily available for review.

Documentation and Controls

• Maintain accurate and up-to-date records of invoices, receipts, claims, contracts and other finance documents.

• Support the preparation of monthly management accounts and other reports required by Group Finance.

• Follow company finance policies, approval limits and document retention requirements.

• Keep financial and client information confidential.

Other Duties

• Perform other duties as assigned by the Founder from time to time.

• Annual Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Sales Commission
• Work from Home
• Performance Bonus
• 5 Working Days
• Allowance Provided
• Medical and Hospitalisation Leave
• Medical Insurance
• Training Provided
• Flexible Working Hours