Full Time HR EXECUTIVE Jobs, Salary up to MYR 3,000 in JAJAN VIRAL WHOLESALES CITY SDN BHD Selangor - Maukerja

1. Recruitment & Hiring

• Manage the full recruitment process from job posting, screening, interview arrangement, selection and onboarding.
• Prepare job advertisements and source suitable candidates through various recruitment platforms.
• Conduct initial interviews and coordinate interviews with hiring managers.
• Prepare offer letters, employment contracts and related recruitment documents.
• Ensure all new employees complete the required joining documents.

2. Employee Administration

• Maintain and update employee personal records and HR database.
• Manage employee documentation, employment contracts, confirmation, transfer, promotion and salary adjustment records.
• Monitor employee probation and confirmation status.
• Prepare HR letters such as reminder letters, warning letters, show cause letters and other official correspondence.
• Maintain proper and confidential filing of HR documents.

3. Attendance & Leave Management

• Monitor daily staff attendance, lateness, absenteeism and unauthorized leave.
• Manage Annual Leave (AL), Medical Leave (MC), Emergency Leave and other types of leave.
• Maintain and update leave and attendance records.
• Follow up with employees and department heads regarding attendance issues.
• Prepare attendance reports for payroll and management review.

4. Payroll & Statutory Contributions

• Assist in monthly payroll preparation and verification.
• Check salary, allowances, deductions, overtime, unpaid leave, lateness and other payroll adjustments.
• Ensure statutory contributions such as EPF, SOCSO, EIS and PCB are properly calculated and submitted.
• Coordinate with Finance regarding payroll-related matters.
• Maintain payroll records and ensure confidentiality of employee salary information.

5. Employee Relations

• Handle employee complaints, grievances and workplace issues.
• Assist management in resolving employee-related matters professionally and fairly.
• Conduct counselling sessions where necessary.
• Monitor disciplinary cases and ensure proper documentation.
• Handle cases involving misconduct, absenteeism, poor performance and violation of company policies.

6. Performance Management

• Monitor employee performance and probation evaluations.
• Coordinate performance appraisal and KPI processes.
• Assist management in preparing salary increment, promotion and confirmation recommendations.
• Track employees' performance improvement plans where required.

7. HR Policies & Employee Handbook

• Develop, update and implement HR policies, procedures and employee handbook.
• Ensure employees understand company rules, regulations and benefits.
• Monitor compliance with company policies and applicable employment requirements.
• Communicate HR policies and changes to employees.

8. Training & Development

• Identify training needs together with department heads.
• Coordinate internal and external training programmes.
• Maintain training records and attendance.
• Monitor employee participation and training effectiveness.

9. Employee Welfare & Engagement

• Assist in organising employee activities, company events and staff engagement programmes.
• Handle employee welfare matters and staff benefits.
• Support management in maintaining a positive working environment.

10. Labour & Statutory Compliance

• Ensure HR practices comply with applicable Malaysian employment laws and regulations.
• Maintain proper records relating to employment, leave, working hours, disciplinary matters and employee benefits.
• Liaise with relevant authorities when required.
• Keep updated on changes to employment-related requirements.

11. HR Reporting

• Prepare monthly HR reports for management, including:
• Headcount report
• Staff turnover
• Attendance and absenteeism
• MC and leave records
• Overtime
• Recruitment status
• Probation and confirmation status
• Warning/reminder cases
• Training records
• Payroll-related HR reports

12. General HR Duties

• Provide HR support and advice to employees and management.
• Assist in HR projects and company initiatives.
• Maintain confidentiality of employee and company information.
• Perform any other HR-related duties assigned by the HR Manager or Management.

Pay: RM2,800.00 - RM3,000.00 per month

Work Location: In person