- Singapore
Full Time Payment - Utilities Executive Jobs, in JLL - Maukerja
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Job Description
Responsibilities
Key Responsibilities:
Vendor & Contract Coordination
Vendor & Contract Coordination
- Support vendor onboarding processes.
- Maintain and update vendor databases and contract documentation.
- Work with operations team to monitor vendor performance and escalate service delivery issues where required.
- Support contract renewals and ensure procurement timelines are met to avoid service disruption and payment delays.
- Manage full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports; monitoring them through to payment.
- Oversee Goods Receipt (GR) and Invoice verification to ensure timely payments.
- Track procurement spending and support reporting against operational budgets.
- Support accrual reporting and payment financial documentation where required.
- Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.
- Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.
- Track payment status and maintain an updated log of all utilities-related transactions.
- Ensure procurement & payment activities comply with internal policies, contractual requirements, and governance standards.
- Maintain proper documentation for compliance audits and internal reviews.
- Support procurement & payment governance processes including vendor risk assessments and approval workflows.
- Support raising Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.
- Monitor purchase order status and ensure timely processing and delivery of materials or services.
- Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.
- Track procurement transactions and ensure documentation is available for audits and financial reporting.
- Ensure procurement documentation complies with approval thresholds and procurement procedures.
- Finance Administration
- Vendor relationship management
- Contract and documentation administration
- Financial awareness and cost control
- Stakeholder management
- Strong organizational and coordination skills
- Basic Finance & accounting background
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