Full Time Project Manager (Warehouse - Robotic Automation) Jobs, in XTS TECHNOLOGIES SDN BHD Selangor - Maukerja

1. JOB PURPOSE

To lead and manage industrial automation projects from project handover to final customer acceptance, ensuring projects are delivered safely, on schedule, within approved budgets, to the required quality standards, and in accordance with contractual requirements.

The Project Manager is responsible for coordinating cross-functional teams, managing project risks, controlling costs, meeting customer expectations, and ensuring timely project completion, invoicing, and collection milestones in alignment with company business objectives.

2. KEY RESPONSIBILITIES

A. Project Planning and Execution

- Review project scope, contract requirements, technical specifications, deliverables, and commercial terms during sales-to-project handover.

- Develop project execution plans, schedules, budgets, resource plans, and milestone tracking systems.

- Lead projects involving mechanical design, electrical engineering, control systems, automation software, fabrication, assembly, installation, and commissioning.

- Monitor project progress against the approved baseline and implement recovery plans for schedule or cost deviations.

- Ensure project deliverables meet contractual specifications and customer acceptance criteria.

B. Project Cost and Financial Control

- Prepare and manage project budgets, cost forecasts, cash flow projections, and expenditure commitments.

- Monitor actual costs against budget, including manpower, materials, subcontractors, logistics, installation, and commissioning.

- Track project gross margin and identify potential cost overruns or margin erosion.

- Manage variation orders, additional work claims, scope changes, and customer approvals.

- Coordinate with Finance and Commercial teams to achieve milestone billing, timely invoicing, and collection targets.

- Ensure project completion documentation supports final billing and commercial closure.

C. Resource and Cross-Functional Management

- Coordinate Project Engineers, Mechanical Engineers, Electrical Engineers, Software Engineers, Application Engineers, Production, Procurement, Quality, and Service teams.

- Allocate manpower according to project priorities, technical requirements, and resource availability.

- Monitor engineering release, material readiness, fabrication, assembly, testing, and site installation schedules.

- Identify resource bottlenecks and escalate capacity constraints to the Operation Manager.

- Establish clear ownership, deadlines, and accountability for project deliverables.

D. Customer and Stakeholder Management

- Serve as the primary project contact for customers and relevant stakeholders.

- Conduct project kick-off meetings, progress reviews, technical coordination meetings, and acceptance reviews.

- Communicate project status, risks, issues, and recovery actions in a timely and professional manner.

- Manage customer expectations, technical clarifications, design changes, and project scope boundaries.

- Resolve project issues through structured coordination and timely decision-making.

E. Risk, Quality, Safety and Compliance

- Identify project risks and maintain a risk register with mitigation actions and responsible owners.

- Ensure compliance with approved designs, quality requirements, testing procedures, and customer standards.

- Coordinate Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), installation, commissioning, and handover.

- Ensure site activities comply with applicable occupational safety requirements, customer site rules, and company procedures.

- Manage non-conformities, defects, corrective actions, and outstanding punch-list items.

F. Reporting and Continuous Improvement

- Prepare weekly project status reports and monthly management reviews.

- Report schedule performance, cost performance, gross margin, risks, resource utilization, and billing status.

- Maintain accurate project schedules, action logs, meeting minutes, change records, and project documentation.

- Conduct project post-mortem reviews and implement lessons learned.

- Improve project management processes, standard templates, reporting discipline, and execution efficiency.

Requirements:

- Bachelor’s Degree in Engineering (Mechanical / Electrical / Mechatronics / Automation) or equivalent.

- Minimum 5 to 8+ years of project management experience in factory automation, robotics integration, material handling systems, or ASRS/warehouse logistics.

- Proven track record of successfully delivering complex engineering or industrial automation projects.

- Strong skills in project scheduling, cost control, and client management.

- Excellent leadership, negotiation, and problem-solving abilities.

- Willingness to visit project sites for coordination and acceptance testing.