- Singapore
Full Time Business Support, Facilities Support Jobs, in JLL - Maukerja
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Job Description
Responsibilities
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are seeking a proactive and service-oriented Facilities Coordinator to support the Facilities Manager and Soft Services Manager in the day-to-day management of workplace operations and soft services. This role is responsible for coordinating facilities-related administrative, operational and vendor management activities to ensure a safe, efficient and well-maintained workplace environment. The Facilities Coordinator will play a key role in supporting service delivery standards, workplace amenities, sustainability initiatives and operational excellence while ensuring compliance with company, client and regulatory requirements.[Source: JLL Job Description *************]
What your day-to-day will look like:
Support the daily operations of Facilities and Soft Services, ensuring compliance with health and safety, environmental, company and client requirements.
Coordinate workplace amenities including lockers, pantry services, coffee machines, water coolers, uniforms, pest control, waste management, mailroom and carpark operations.
Manage pantry consumables and office supplies, including ordering, receiving, inventory monitoring and stock takes.
Support vendor management activities to ensure services are delivered in accordance with contractual obligations, service standards and client expectations.
Conduct routine inspections of common areas, public walkways, external areas and vendor works, identifying service gaps and coordinating corrective actions where necessary.
Support Helpdesk and Corrigo requests by tracking, following up and ensuring timely closure within agreed service levels.
Assist with permit applications and support the review of Risk Assessments (RA), Method Statements (MS) and permit-to-work documentation.
Coordinate invoice submissions, verification and corrections with vendors and stakeholders to support timely month-end closure activities.
Raise Purchase Orders (POs) and Goods Receipts (GRs), maintain invoice tracking records and follow up on outstanding items.
Prepare monthly Soft Services reports, including operational updates, KPI tracking and service performance reporting.
Maintain organised filing systems for contracts, invoices, reports and facilities-related documentation.
Support meetings, events and conferences, including room setup, facilities coordination and catering arrangements.
Promote sustainability initiatives including recycling, waste reduction and energy conservation programmes.
Build strong working relationships with stakeholders, vendors and service partners while responding to feedback and service issues professionally.
Required Qualifications:
Diploma or Degree in Facilities Management, Building Management, Business Administration, Hospitality or a related discipline.
Minimum 2–3 years of relevant experience in facilities management, soft services, workplace operations or a similar environment.
Good understanding of facilities operations, vendor coordination and workplace services.
Strong communication and interpersonal skills with the ability to engage effectively with stakeholders and service providers.
Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
Ability to manage multiple tasks, prioritise effectively and work in a fast-paced environment.
Class 3/3A driving licence is required.
Preferred Qualifications:
Experience using facilities management systems such as Corrigo or similar Helpdesk platforms.
Basic knowledge of permit-to-work processes, Risk Assessments (RA) and Method Statements (MS).
Familiarity with invoice processing, Purchase Orders (POs) and Goods Receipts (GRs).
Experience supporting workplace events, meetings and conference coordination.
Understanding of sustainability initiatives and workplace environmental programmes.
Strong organisational and documentation management skills.
Ability to work collaboratively within a team-oriented environment.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are seeking a proactive and service-oriented Facilities Coordinator to support the Facilities Manager and Soft Services Manager in the day-to-day management of workplace operations and soft services. This role is responsible for coordinating facilities-related administrative, operational and vendor management activities to ensure a safe, efficient and well-maintained workplace environment. The Facilities Coordinator will play a key role in supporting service delivery standards, workplace amenities, sustainability initiatives and operational excellence while ensuring compliance with company, client and regulatory requirements.[Source: JLL Job Description *************]
What your day-to-day will look like:
Support the daily operations of Facilities and Soft Services, ensuring compliance with health and safety, environmental, company and client requirements.
Coordinate workplace amenities including lockers, pantry services, coffee machines, water coolers, uniforms, pest control, waste management, mailroom and carpark operations.
Manage pantry consumables and office supplies, including ordering, receiving, inventory monitoring and stock takes.
Support vendor management activities to ensure services are delivered in accordance with contractual obligations, service standards and client expectations.
Conduct routine inspections of common areas, public walkways, external areas and vendor works, identifying service gaps and coordinating corrective actions where necessary.
Support Helpdesk and Corrigo requests by tracking, following up and ensuring timely closure within agreed service levels.
Assist with permit applications and support the review of Risk Assessments (RA), Method Statements (MS) and permit-to-work documentation.
Coordinate invoice submissions, verification and corrections with vendors and stakeholders to support timely month-end closure activities.
Raise Purchase Orders (POs) and Goods Receipts (GRs), maintain invoice tracking records and follow up on outstanding items.
Prepare monthly Soft Services reports, including operational updates, KPI tracking and service performance reporting.
Maintain organised filing systems for contracts, invoices, reports and facilities-related documentation.
Support meetings, events and conferences, including room setup, facilities coordination and catering arrangements.
Promote sustainability initiatives including recycling, waste reduction and energy conservation programmes.
Build strong working relationships with stakeholders, vendors and service partners while responding to feedback and service issues professionally.
Required Qualifications:
Diploma or Degree in Facilities Management, Building Management, Business Administration, Hospitality or a related discipline.
Minimum 2–3 years of relevant experience in facilities management, soft services, workplace operations or a similar environment.
Good understanding of facilities operations, vendor coordination and workplace services.
Strong communication and interpersonal skills with the ability to engage effectively with stakeholders and service providers.
Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
Ability to manage multiple tasks, prioritise effectively and work in a fast-paced environment.
Class 3/3A driving licence is required.
Preferred Qualifications:
Experience using facilities management systems such as Corrigo or similar Helpdesk platforms.
Basic knowledge of permit-to-work processes, Risk Assessments (RA) and Method Statements (MS).
Familiarity with invoice processing, Purchase Orders (POs) and Goods Receipts (GRs).
Experience supporting workplace events, meetings and conference coordination.
Understanding of sustainability initiatives and workplace environmental programmes.
Strong organisational and documentation management skills.
Ability to work collaboratively within a team-oriented environment.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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