Full Time Personal Assistant To General Manager Jobs, Salary up to MYR 3,500 in Ayam Gepuk (M) WP Kuala Lumpur - Maukerja

Key Responsibilities

Executive & Administrative Support

• Provide full administrative and secretarial support to the General Manager.

• Manage the GM's calendar, appointments, meetings, and travel arrangements.

• Prepare meeting agendas, presentations, business proposals, reports, and correspondence.

• Record meeting minutes and track follow-up actions to ensure timely completion.

• Screen calls, emails, and correspondence, responding or escalating where appropriate.

• Maintain an organized filing system for both physical and electronic documents.

Strategic Planning & Project Coordination

• Coordinate and monitor strategic projects, ensuring timelines and deliverables are met.

• Liaise with internal departments to collect project updates, business data, and reports.

• Assist in preparing business cases, feasibility studies, presentations, and management reports.

• Monitor project milestones and provide regular progress updates to the General Manager.

• Support cross-functional collaboration on strategic initiatives and business improvement projects.

Vendor Management & Negotiation

• Source and identify suitable vendors, suppliers, and service providers based on business requirements.

• Obtain quotations, conduct price comparisons, and evaluate vendor proposals.

• Coordinate and participate in vendor discussions and negotiations to achieve competitive pricing, quality, and service levels.

• Build and maintain strong working relationships with vendors and external business partners.

• Monitor vendor performance and ensure timely delivery of products and services.

• Assist in reviewing contracts, service agreements, and purchase-related documentation before submission for approval.

• Coordinate with Finance and Procurement teams to ensure smooth payment processing and contract administration.

Documentation & Reporting

• Prepare weekly, monthly, and ad hoc reports, dashboards, and presentation materials.

• Consolidate departmental reports and ensure timely submission.

• Maintain proper records of strategic projects, contracts, budgets, and confidential documents.

• Ensure all documentation is accurate, organized, and easily accessible.

Office Administration

• Manage office supplies and administrative requirements for the department.

• Process purchase requisitions, invoices, expense claims, and other administrative documentation.

• Arrange logistics for meetings, business visits, and corporate events.

• Assist in monitoring departmental budgets and administrative expenses.

Confidentiality & Compliance

• Handle confidential and sensitive business information with professionalism and discretion.

• Ensure compliance with company policies, procedures, and administrative standards.

• Support continuous improvement initiatives to enhance administrative efficiency.

The Admin PA to the General Manager, Strategic Planning & Development provides comprehensive administrative, secretarial, and coordination support to ensure the efficient execution of strategic initiatives and daily business operations. This role requires excellent organizational skills, strong communication abilities, and a proactive approach to supporting business planning, project coordination, and vendor management. The incumbent must be able to communicate effectively in Mandarin, as the role involves liaising with Mandarin-speaking stakeholders, vendors, and business partners.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Medical Insurance
• Training Provided
• Allowance Provided
• Opportunities for promotion